Job Description

Join a dynamic team at the heart of midtown Manhattan, where innovation meets execution. As a Project and Program Management Analyst, you’ll be part of a collaborative environment that values strategic thinking, digital design, and seamless communication. Our PMO connects diverse teams and drives impactful outcomes, ensuring every project is managed with precision and creativity. We’re looking for professionals who thrive in fast-paced settings, bring disciplined process management, and are passionate about elevating both business solutions and candidate experience. Shape the future of our campus and make your mark with a team that champions excellence and partnership.

As a Project and Program Management Analyst in the midtown Manhattan campus, you will collaborate cross-functionally with Design, Construction, Innovation, Intelligent Building, Business Administration, and other internal and external partners. You will be embedded in a fast-paced business environment, leveraging organizational, process management, and strategic thinking skills to drive project success. The Program Management Office (PMO) facilitates communication between campus teams and manages the flow of information and reporting to GRE / CAO leadership, the Operating Committee, and the Board. This role requires poise, strong organizational discipline, and an eye for digital design and marketing. You will be expected to maintain high standards of requisition hygiene, prompt stage movements, and timely candidate responses, ensuring quality controls and preventing aging applications. Your mastery of recruiting metrics and data-driven decisioning will accelerate time to fill while maintaining an exceptional candidate experience.

Job responsibilities

• Design regular marketing presentations and collateral for the midtown Manhattan campus
• Maintain an organized and robust catalogue of design images and files with the ongoing knowledge of where to find these files when needed
• Update and maintain websites and technology platforms related to the project (Pixieset, Vimeo, Venue)
• Report on and update key milestones for the project, and risks and issues as they arise throughout the execution of the program
• Provide support on cross-GRE and firm-wide initiatives
• Create and contribute to documentation of the project programs
• Ongoing and ad hoc executive level reporting updates
• Support development of project design, innovations, and construction through research, ad hoc analyses and presentations
• Partner on communications and engagement plan to drive employee engagement and awareness of the midtown real estate strategy
• Partner with project leads and stakeholders to develop and implement the communication plans and programs that support and reinforce the midtown location strategy and move coordination including calendars, schedules, presentations, executive messages, business updates.

• Organize team and large group meetings and events from conception to delivery working with the firm-wide groups, prepare timely agendas, concise and accurate meeting minutes, and help ensure accountability for follow ups across all constituents of the program through accurate reporting

Required qualifications, capabilities and skills

• Project management experience
• Excellent verbal and written communication skills
• Ability to design and produce clear, concise, presentations
• Proven analytical and problem solving skills. Ability to interpret and distill complex business requirements and produce related presentations and communications
• Enthusiastic, high-energy individual with strong project management and reporting skills, including the ability to multi-task and collaborate effectively across a broad number of constituents in a fast-paced environment
• High level of professionalism, self-motivation, and sense of urgency
• Efficient, proactive and responsive team player
• Strong attention to detail and accuracy in work product including tracking and reporting
• Proven ability to act in an entrepreneurial environment while managing daily demands
• Ability to establish and maintain strong client relationships
• Ability to identify and participate in projects to improve and close business/process gaps

Preferred qualifications, capabilties and skills

• Interest in large scale Real Estate Design and Construction / architecture, Urban Planning. Experience preferred but not required.
• High proficiency in full MS Office suite of applications a must; familiarity with Adobe Creative suite a plus