Job Description

The Middle School/High School Administrative Assistant will support the Middle School and High School Administration by providing organizational, clerical, and operational assistance to ensure smooth and efficient day-to-day campus operations. Help foster a Christ-centered environment that promotes the academic, spiritual, emotional, and social growth of students through strong administrative support.

• Support the Middle School and High School Principals and the Assistant Principal of Teaching and Learning in administrative functions as requested.
• Maintain and manage eSpace scheduling requests for events, meetings, and room usage across campus.
• Ensure all field trips, purchase orders, credit card purchases, substitute teacher requests, and related paperwork are properly documented, scheduled, submitted, and tracked in a timely manner.
• Coordinate student enrollment processes, including scheduling new student interviews, assisting families with forms, and collaborating with the finance team as needed.
• Help manage and organize Middle and High School communication to parents, students, and staff.
• Support the coordination of school-wide events such as chapels, awards ceremonies, testing days, and special assemblies.
• Organize and facilitate parent/teacher conferences as directed by administration.
• Maintain an up-to-date inventory of office and academic supplies, equipment, and instructional resources.
• Ensure safety procedures are followed in hallways, classrooms, and common areas during arrival, dismissal, and throughout the school day.
• Provide a welcoming and professional presence to students, staff, families, and visitors.
• Promote positive communication and support of parent, student, and staff engagement.

Requirements

Education & Experience

• Bachelor’s degree in Business, Education, or a related field preferred but not required
• Minimum of 2 years of administrative or clerical support experience in a school or professional setting
• Strong technical and organizational skills are highly recommended

Skills & Characteristics

• Highly organized and capable of managing multiple tasks with efficiency and attention to detail
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite, Google Workspace, and school information systems (or willing to learn)
• Demonstrates discretion, integrity, and professionalism in handling confidential information
• Upholds the highest level of trust and confidentiality in all student, staff, and family interactions
• Models the behaviors of an Ideal Team Player—
• Hungry: Self-motivated and driven to take initiative
• Humble: Willing to serve others without seeking personal recognition
• Smart: Relationally aware and thoughtful in interactions
• Positive: Brings energy, encouragement, and hope to the team
• Loyal: Committed to the IRCS mission, leadership, and culture
• A collaborative, supportive team member who exhibits humility, initiative, emotional intelligence, and loyalty to the vision and mission of IRCS
• Willing to perform other duties as assigned by supervising personnel, including but not limited to: Middle School Principal, High School Principal, Assistant Principal of Teaching and Learning, or other IRCS leadership

Spiritual Expectations

• A consistent and growing Christian lifestyle
• Active member of Indian Rocks Baptist Church or willing to become an active participant, including regular worship attendance, Life Group participation, ministry service, and tithing
• Support and uphold the values and statement of faith of Indian Rocks Christian School

This ministry job description is not limited in scope and may be modified as needed based on the growth or structural changes within the church or school organization