Job Description

The Part- Time Middle School Athletic Director is responsible for the organization, coordination, and day-to-day administration of the middle school athletic programs at St. Mary's Elementary School. This position oversees athletic scheduling, coordinates coaching staff, manages practice and game schedules, and serves as a liaison among coaches, school administration, families, and participating athletic organizations. This position is expected to work 20-24 hours per week.

The Athletic Director supports the successful operation of the school's middle school athletic programs, including cross country, soccer, basketball, volleyball, lacrosse, track and field, and baseball, while promoting teamwork, sportsmanship, student development, and the Catholic mission and values of St. Mary's School.

Essential Functions

Athletic Program Management and Scheduling

• Coordinate and oversee the daily operations of the middle school athletic programs.
• Develop and maintain practice schedules, game schedules, and athletic calendars for all middle school sports.
• Coordinate with opposing schools, athletic leagues, and coaches to arrange games, competitions, and athletic events.
• Manage the scheduling and allocation of gymnasiums, athletic fields, and other practice facilities, ensuring the efficient use of available space.
• Communicate schedule changes, cancellations, and facility conflicts to coaches and appropriate school personnel.
• Work collaboratively with school administration and facilities personnel regarding athletic space needs and event scheduling.

Coaching Staff Coordination

• Serve as the primary point of contact for middle school athletic coaches.
• Assist school administration in identifying and coordinating coaching staff for each athletic season.
• Communicate school policies, athletic expectations, schedules, and procedures to coaches.
• Provide administrative and logistical support to coaches throughout their respective seasons.
• Coordinate with appropriate school personnel to verify that coaches have completed required employment screenings, VIRTUS training, and other applicable requirements before beginning their duties.
• Communicate coaching concerns or program-related issues to school administration, as appropriate.

Athletic Communications and Student Support

• Serve as a point of contact for general middle school athletic inquiries from coaches, parents, and school personnel.
• Communicate athletic schedules, program information, and important updates to participating families and staff.
• Support coaches in maintaining clear and timely communication with student-athletes and their families.
• Promote a positive athletic environment that emphasizes teamwork, respect, sportsmanship, and personal growth.
• Work with coaches and school administration to address concerns involving athletic participation, scheduling, or program operations.

Athletic Facilities and Equipment

• Coordinate the use of school athletic facilities for practices, games, and athletic events.
• Communicate facility setup requirements and maintenance concerns to the appropriate school personnel.
• Assist in identifying equipment, uniform, and supply needs for athletic teams.
• Coordinate logistical arrangements for home athletic events, including facility availability and game-day preparations.

Program Administration and Compliance

• Maintain organized athletic calendars, team schedules, and relevant program records.
• Assist in ensuring that athletic activities comply with school policies, applicable league regulations, and Archdiocese of Baltimore guidelines.
• Coordinate with school administration regarding student-athlete eligibility, safety procedures, and athletic participation requirements.
• Communicate significant incidents, injuries, or safety concerns to the appropriate school personnel.
• Participate in athletic planning discussions and meetings as requested.
• Perform other related duties as assigned by school administration

Position Qualifications

• Previous experience in athletics, coaching, athletic administration, or a related field preferred.
• Strong organizational skills and the ability to coordinate multiple sports, schedules, and facilities.
• Excellent written and verbal communication skills.
• Ability to work independently while maintaining regular communication with school administration.
• Strong interpersonal skills and the ability to work collaboratively with coaches, students, parents, and school personnel.
• Proficiency with email, electronic calendars, and scheduling platforms.
• Understanding of youth athletics and the importance of student development and sportsmanship.
• Commitment to supporting the Catholic mission and values of St. Mary's School.
• Ability to meet all applicable employment screening and training requirements.

Work Schedule and Expectations

This is a part-time, hourly position with an anticipated schedule of approximately 20-25 hours per week, depending on athletic seasons and program needs.

The position requires flexibility in scheduling, as some responsibilities may occur outside traditional school hours, including occasional evenings and weekends for athletic events, meetings, and other program-related needs.

Weekly schedules and hours will be coordinated with and approved by school administration. All hours worked must be accurately recorded in accordance with school and Archdiocese of Baltimore payroll policies. Any hours worked beyond the approved schedule must receive prior authorization.

The Middle School Athletic Director is expected to maintain regular communication with school administration, manage responsibilities efficiently within the assigned work schedule, and support the overall success of the middle school athletic program.

Pay Range: $25.00, Hourly

Benefits:

We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan.