Job Description

Posting number: 11238

Department: County Clerk

Job classification: Clerk, Mental Health - County Clerk

Posting type: Open

Categories: Clerical & Data Entry, Court Administration

Summary

Performs a variety of complex support tasks for judges, court staff, managers, and supervisors that may include processing a variety of confidential mental health documents, entering dispositions for mental health commitments and other related judgments, reconciling monthly OCA reports, reporting mental health commitments and guardianship adjudications through the DPS NICS portal, and preparing writs of commitment. Prepares routine correspondence and completes forms and other documents for local police departments. Answers questions and resolves complex problems. Researches mental health files and records. Assists with the training of other clerks.

Examples of duties

1. Processes a variety of complex new and subsequent filings containing confidential mental health information. Responsible for ensuring that mental health cases are processed in a timely and accurate fashion and that all court policies and procedures are communicated in a thorough and accurate manner.
2. Performs clerical and data entry work related to mental health cases. Sends correspondence to various departments such as the Criminal District Attorney's Office, MHMR, and the probate courts.
3. Compiles information on court statistical data.
4. Receives and processes payments for fees and fines, handles receipts for money, reconciles all monies received, and creates related financial reports.
5. Calculates and processes exact fines and filing fee amounts.
6. Provides assistance for incoming phone inquiries regarding mental health filings and delinquent accounts, directing callers to appropriate mental health offices.
7. Prepares and coordinates proper service of writs of mental health commitments.
8. Verifies and processes mental health and guardianship adjudications to be forwarded to the Department of Public Safety through the NICS website portal.
9. Prepares legal notice of hearings to Criminal District Attorney's Office and county criminal courts.
10. Converts all paperwork into an electronic image by scanning documents into case management system.
11. Updates and cancels hearings in case management system.
12. Monitors files for statutory compliance.
13. Processes and enters all writ and protective custody returns.
14. Processes incoming and outgoing mail.
15. Processes and records attorney ad litem services.
16. Performs all other related duties as assigned.

Qualifications

• Associate's degree or equivalent.
• One (1) year of general office experience.
• Must have knowledge of personal computers.
• Must have the ability to develop unique correspondence and documents and follow complex verbal and written instructions.
• Must have detailed knowledge of departmental procedures and exhibit good communication skills.
• Must be bondable.
• Must have excellent organization and communication skills, both verbal and written.
• Must possess a professional demeanor.
• Must be familiar with the use of desktop computers and proficient in data entry, keyboarding, and navigating computer applications.

Supplemental information

While performing the duties of this position, the incumbent is regularly required to lift, stoop, stand, push, pull and walk.