Job Description

Posting number: 202601332

Department: Civil Service

Job classification: Medical Typist

Posting type: Open

Categories: Nursing

Summary

RESIDENCY: Candidates must have been legal residents of the following jurisdiction(s) for at least four months immediately preceding the date of the application:

• Livingston County

APPLICANT QUALIFICATIONS: In order for an application to be approved, the applicant must clearly show the training, education, experience, and/or licensure/certification stated in the Typical Qualifications. All qualifying information must appear on the application form. No credit will be given for a Work Experience description that is unclear.

This is specialized clerical work of a moderately complex nature involving the transcription of physician orders and other medical dictation. Work is similar to that found in other clerical series, except that this position requires special knowledge gained through previous experience or training in medical terminology and usage. Transcribed material is reviewed upon completion for content, accuracy, and correctness. The work is performed under the general supervision of the assigned supervising nurse with wide leeway allowed for carrying out the details of the work. Supervision of others is not a responsibility of this class. A Medical Typist does related work as assigned.

Examples of duties

• Operates a computer in performing the duties described below;
• Types medical documents such as admission records, patient/resident physicals and histories, progress reports, and discharge sheets from handwritten notes and transcription tapes;
• Schedules all appointments for medical and personal services including eye clinic, dental, x-ray, diagnosis, religious services, and appointments to hospitals, clinics, and doctors’ offices;
• Composes and types reply letters to requests for routine information;
• Processes, sorts, indexes, records, and files a variety of medical control records and reports using medical terminology;
• Maintains patient/resident charts in an organized manner;
• Files laboratory reports, x-ray reports, dictation, and other patient/resident related documents in patient/resident charts;
• Compiles and maintains monthly census of patients/residents admitted and discharged including ages, diagnosis, medical record numbers, and length of stay;
• Assists in the preparation of material for medical conferences and seminars;
• Checks files and proofreads documents involving medical terminology to verify accuracy and completeness;
• Serves as receptionist, answers telephones, and gives out routine information;
• Operates various office equipment such as dictation/transcription equipment, printers, copiers, etc.;
• Maintains inventory levels for office supplies and dietary items;
• Participates in staff meetings as directed;
• Participates in quality improvement activities;
• Assists with orientation of new staff as directed;
• Provides back-up work for other clerical staff as needed; and
• Performs other related duties as assigned.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Good knowledge of medical terminology and standard nomenclature of diseases; good knowledge of English grammar, spelling, and vocabulary; good knowledge of office terminology, procedures, and equipment; ability to maintain an appropriate level of discretion and confidentiality; ability to get along with others; ability to keyboard accurately from handwritten draft or transcription tapes at an acceptable rate of speed; ability to understand and carry out moderately complex written and oral instructions; ability to communicate effectively both orally and in writing; ability to write legibly; clerical aptitude; accuracy. The employee’s physical and mental condition shall be commensurate with the demands of the position, either with or without reasonable accommodations.

Qualifications

Applicants must meet all requirements for one of the following qualification options in order to be approved for examination and/or appointment:Qualification Option #123Training/Education

• Possession of an Associate’s[1] degree in medical administrative assistant or medical assisting.
• Possession of a high school diploma or equivalency diploma; AND
• Completion of a one year medical secretarial course.
• Possession of a high school diploma or equivalency diploma.

General experience

• None required.
• One (1) year of full-time paid experience in a hospital, laboratory, medical doctor’s office, or similar health care facility which shall have included transcription of medical dictation; OR
• One (1) year of full-time, paid experience providing direct or non–direct nursing services which shall include making entries in computerized patient records.

Supervisory experience

• None required.

License/ Certification

• N.A.

Other requirements

• None required.

[1] Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

Part-time service will be given prorated credit toward experience requirements.

Medical Typist – C in all divisions

Supplemental information

PROVISIONAL APPOINTMENT NOTICE: An individual who receives a provisional appointment must take the examination for the position title on the next occasion it is offered. In order to be eligible for a permanent appointment to the position, the provisional appointee must pass the exam and be ranked 1, 2, 3, or be tied in score with the individual ranked number 3 of those who are willing to accept appointment to the position. It should be understood that even if the provisional appointee is eligible for appointment, the employer may choose another candidate to fill the position on a permanent basis. Questions regarding provisional appointments should be directed to the Livingston County Human Resources Department.

Livingston County is an Equal Opportunity Employer. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation.