An opportunity has opened for an experienced Senior Finance and Admin Administrator to oversee private, export, and medical scheme operations. This is an on-site role responsible for managing client accounts, ERP processing, debtors age analysis, cashflow reporting, and tender submissions. Candidates must possess direct experience dealing with medical schemes/funders alongside robust financial administration skills. Role will be part of a great support team and work directly with the Finance Manager. Key Responsibilities Quoting and Order Processing: Generate detailed quotes from prescriptions and requests within 3 days in accordance with export SOPs . Verify orders and process them promptly on the ERP system following payment notifications . Client and Account Management: Conduct ongoing follow-ups on outstanding quotes, provide regular order progress updates to clients and therapists, and resolve queries effectively . Debtors and Age Analysis: Manage client debit and credit age analysis . Update daily notes on the shared debtors file regarding outstanding payments, refunds, adjustments, and credit notes . Tender and Bid Administration: Collate supporting documentation for local and export tender RFQs . Coordinate both online and hard-copy submissions, answer post-submission queries, and liaise with internal design and production teams regarding tender specifications . Price and Cost Alignment: Maintain a centralised master costing and pricing schedule in Excel, ensuring pricing alignment across affiliates, distributors, and contracted medical schemes . Cashflow Reporting: Compile and submit cashflow breakdowns to the Finance Manager, incorporating work-in-progress (WIP), outstanding orders, and pipeline orders . Distributor and Therapist Liaison: Maintain regular communication and administrative support for distributors, affiliated role players, and prescribing occupational/physical therapists . File and Quality Management: Maintain orderly client documentation, motivation letters, prescriptions, and assessments to ensure compliance with Quality Management System (QMS) standards . Requirements Medical Scheme/Aid Experience: Direct background working with medical schemes, medical aid claims, or healthcare funders. Full Bookkeeping Financial Administration: Proven experience in debt management, age analysis, invoicing, and cashflow breakdown reporting . Tender Management: Demonstrated experience collating, managing, and submitting local and export tender documents/RFQs . Export Operations: Practical understanding of export administration processes and standard operating procedures is advantageous. Software Applications: MS Excel Benefits Permanent Great team Established growing company
RecruitMyMom is a leading South African recruitment agency, connecting local and global businesses with top-tier talent—ranging from skilled professionals to C-Suite executives. We recruit for permanent, contract, freelance and fractional roles, including maternity cover, virtual assistants, and executive-level hires.
We specialise in placing highly skilled professionals, with a strong track record in helping experienced mothers grow their career, return to the workforce, transition careers, and secure flexible opportunities. Our tailored approach ensures the perfect match between employer needs and candidate aspirations, making hiring efficient, seamless, and impactful.
For international companies hiring in South Africa, we also provide Employer of Record (EOR) Professional Services, ensuring compliant and hassle-free workforce management.
Whether you need in-office professionals, remote specialists, or fractional C-Suite leaders, RecruitMyMom is your trusted recruitment partner—helping you build a high-performing, flexible, and future-ready workforce.
