Job Description

Medical Records Technician (MEDCOM):

Bowhead seeks a Medical Records Technician to support the Office of the Surgeon General/US Army Medical Command Disability Evaluation System (OTSG/ MEDCOM DES) contract in Falls Church, VA. The Medical Records Technician retrieves weekly the Master Loss Consolidated Report (2,000+ records) from Army G-1 and combine with the Cumulative Master Loss Consolidation Report (400K+ records) which consist of all the records from Army G-1 reported during a specific timeline. These weekly data retrievals will be part of the Service Treatment Record (STR) Timeliness Report.

Responsibilities

• Generate the STR Timeliness Report. This task consist of a data base export and consolidation of reports from the Army Medical Department (AMEDD) Records Processing Center (ARPC) and the Master Loss Consolidation report and then data import to the Timeliness Report tool in Microsoft Access. Additional reports generated are the Days to Complete, Days to Mail and Days to Notify Frequency reports.
• Share the STR Timeliness Report with OTSG/MEDCOM Patient Administration staff and OUSD (P&R), DVCO staff as required.
• Save electronically the STR Timeliness Report, three Frequency Reports, Master Loss Consolidated Report, Raw Data Weekly Report, the Master Loss Revoked Report and the Consolidated Single Point of Entry (SPOE) reports in the appropriate folders on the designated share drive on a weekly basis.
• Reconfigure the Raw Data Report which will consist of approximately 2,000+ records and upload into the Annex L historical database in the pertinent drive.
• Complete on a weekly basis a comparison analysis of STRs uploaded in the database within the 45 calendar day DoD standard or the current published DoD standard for all Components (COMPOs).
• Share mandatory HIPAA information with the Regional HIPAA compliance officers as requested by the Government.
• Serve as the liaison between EHR system users, OTSG PAD, and Walter Reed National Military Medical Center, Clinical Informatics to request access to EHR systems (AHLTA, HAIMS, etc.).
• Support the drafting and refining of OTSG/MEDCOM policies before they expire and when requested by the SL leadership every two years.
• The CSP shall follow Army guidelines and provided templates when drafting these policies
• Attend and capture due outs in monthly or quarterly reviews at the OTSG/MEDCOM, DHA, ASA M&RA, and HQDA level.
• Participate in WGs to assess issues and provide recommendations to the Government representatives from the DES SL for resolution. Analysis will be required at all levels, from assessment of issues involving a single soldier to analyze metrics published in SMS, IDES Guidebook, PAD regulations and various DoD manuals /Instructions and compliance on an enterprise level. These WGs will meet on a weekly to monthly basis.

Qualifications

• Bachelor's degree
• Five (5+) years of relevant experience is required. Additional work experience may be considered in lieu of formal education for a highly qualified candidate.
• Intermediate-to-advanced level skills in Microsoft Office software suite—Word, Excel, Outlook, and PowerPoint.
• Ability to communicate effectively with all levels of employees and outside contacts.
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.

Physical Demands: • Must be able to lift up to 25 pounds • Must be able to stand and walk for prolonged amounts of time• Must be able to twist, bend, and squat periodically

SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain favorable National Agency Check with Inquiry (NACI) results. US Citizenship is a requirement for admission to this location.

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