Job Description

Medical Records Officer
Chelsfield Park Hospital
22.5 Hours & Permanent
Salary: Up to £24,947 FTE per year

Chelsfield Park Hospital in Kent is part of Circle Health Group , Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for a Medical Records Officer to join their team of staff in the Operations department.

This is a part-time role for 22.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Duties of this role include:

• Prepare patient records for upcoming clinics, admissions, investigations, and procedures.
• Ensure all required documentation (e.g., consent forms, test results, referral letters) is accurately filed and accessible for clinical teams.
• Maintain and update both paper and electronic records in accordance with data protection policies and hospital procedures.
• Locate and retrieve patient notes efficiently when requested by clinical, admin, or legal teams.
• Log and track movement of physical records across departments using tracking systems.
• Ensure records are returned promptly, correctly filed, and stored securely.

Applicants should meet the following criteria:

• Previous administrative experience, ideally in a healthcare or records-focused role.
• Good understanding of confidentiality, GDPR, and information governance.
• Strong attention to detail and accuracy.
• Good organisational skills and ability to manage time and priorities effectively.
• Comfortable working with IT systems and databases.
• Strong communication and interpersonal skills, with a professional and respectful manner.
• Experience using hospital systems such as PAS, EPR, EMIS, Meditech, or similar.
• Familiarity with clinical record-keeping standards and NHS/private healthcare terminology.
• NVQ Level 2/3 in Business Administration or Health-related discipline.
• Understanding of medical terminology or willingness to undertake training.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy