Job Description

Maintaining the Patients Medical Records according to File Maintenance Procedure

Prepare pre-numbered folder with color coding.
• Collecting and sorting the documents, scanning, and indexing of medical records.
• Collect investigation reports from respective departments , arrange and mount them in appropriate records.
• Patient Records to arrange and file in appropriate location.
• Retrieve records and to send files to requested departments.
• New documents to add in file records and to create new records as required.
• Assemble and Process records as per the established procedures.
• Strictly observe instructions given in the procedure manual to carry out assigned duties and responsibilities.
• Maintain confidentiality of patient information and prevent disclosure to unauthorized persons.
• Observe Medical Record professional ethics.
• Eliminate outdated, unnecessary records, dispose or transfer to inactive storage according to legal requirements and file maintenance guidelines.
• Enter document identification codes in systems for easy retrieval from respective location.
• Retrieve information from files as per the requests of authorized users.
• Keep records of document using logbooks or computers.
• Perform periodic inspections of patient records to ensure correct placement, legibility, and condition.
• Documents to place in storage receptacles, such as file cabinets, boxes, bins, or drawers, as per classification and identification.
• Scan or read incoming documents as per classification and to be filed.
• Sort patient records according to content, purpose, user criteria, and chronological, alphabetical, or numerical order.
• Track removed documents from filing room to ensure borrowed files are returned.
• Perform general office as directed by the immediate supervisor

High school/Diploma/Degree