Posting number: 55638
Department: Family & Community Services
Division: Alaska Psychiatric Institute
Job classification: Medical Records Administrator
Posting type: Open
Categories: Clerical & Data Entry, Mental Health, Miscellaneous, Database Administration
This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
20250904090705_Picture1.png
Oversee daily health information management operations, including medical record completion, coding, storage, security, auditing, and reporting.
Develop and update policies and procedures to maintain compliance with state and federal regulations, applicable standards, and medical staff requirements.
Review and authorize releases of medical information and represent the department when records are required for court proceedings.
Supervise and train staff, monitor documentation accuracy and timeliness, and support computerized health information systems.
Advise leadership and committees on health information needs, recommend operational improvements, and manage staffing and resources within the established budget.
The Alaska Psychiatric Institute mission is to: Provide compassionate healthcare to support Alaskans in living their best possible lives.
The Alaska Psychiatric Institute vision is: An Alaska where everyone receives the care they need when they need it without judgement.
Our division values are:
If you are someone that embraces these values and want to assist in the mission of API, we encourage you to apply today.
The selected candidate will work in an environment that is fast paced, busy and challenging at times, but embraces collaboration through working closely with supervisors, managers, and personnel to assist in providing services to Alaska Psychiatric Institute.
This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks, and nearby lakes. This area is filled with several restaurants, shopping stores, and has easy access to public transportation.
The selected candidate will work in an environment that is fast paced, busy and challenging at times, but embraces collaboration through working closely with supervisors, managers, and personnel to assist in providing services to Alaska Psychiatric Institute.
This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks and nearby lakes. This area is filled with several restaurants, shopping stores, and has easy access to public transportation.
We are looking for a candidate with the following competencies:
-Information Management: Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.
-Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
-Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Comply with established control systems and rules.
-Analysis and Assessment: Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information.
A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
To view the general description and example of duties, please go to the following link: https://www.governmentjobs.com/careers/alaska/classspecs/891404?keywords=medical%20records%20administrator&pagetype=classSpecifications
A bachelor's degree in health informatics and information management accredited by the Commission on Accreditation for Health Informatics and Information Management Education.
AND
One year of experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.
AND
Certification as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) by the American Health Information Management Association.
OR
A bachelor's degree in health informatics and information management accredited by the Commission on Accreditation for Health Informatics and Information Management Education.
AND
Two years experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.
OR
An associate's degree in health informatics and information management accredited by the Commission on Accreditation for Health Informatics and Information Management Education.
AND
Four years experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.
OR
Six years of any combination of:
Post-secondary education (3 semester/4 quarter hours equal 1 month) in health information technology, medical terminology, anatomy and physiology, health data requirements and standards, clinical classification and coding systems, legal issues relating to health care documentation, data analysis, health care reimbursement methods, database security and management, quality improvement methods, or other related course work,
AND/OR
Experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.
For some positions, the successful candidate, if not currently certified as a RHIA or RHIT by the American Health Information Management Association, must become certified within six months of hire as a condition of employment to meet the accrediting requirements of the hospital.
Please read the below information carefully. This applies to your application submission.
If selected for the position and prior to hire, applicant will be asked to:
The successful candidate must pass a comprehensive background investigation, which includes a state and FBI fingerprint-based background check.
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview, or if/when requested prior to scheduling an interview.
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role of an employer sponsor.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
For specific information in reference to the position, feel free to contact the hiring manager at:
Phone: 907-269-7100
The State of Alaska is a public sector employer taking care of a variety of needs across the great state. As an employer the State of Alaska opens up opportunities for employees to live and work in a place unlike any other.
