Job Description

Medical Records Administrator (12 Month Contract) | Medical Records Department | Spire Nottingham Hospital | Tollerton | 12 month fixed term contract | Excellent Benefits

Spire Nottingham Hospital is seeking an experienced Administrator to join our Medical Records team, where your attention to detail will help ensure outstanding patient care every day. This a full time role on a 12 month fixed term contract.

At Spire Healthcare, our patients are at the heart of everything we do—and behind every seamless patient journey is a dedicated team ensuring vital information is in the right place at the right time. As a Medical Administrator, you’ll play a key role in supporting safe, efficient care by managing and maintaining accurate medical records. Your work will directly impact patient experience, helping clinicians deliver the highest standards of treatment with confidence.

Spire Nottingham Hospital is a modern and well-equipped private hospital that provides high-quality medical services to patients. The hospital offers consultations with specialists who are experts in a wide range of treatments, including advanced imaging and diagnostic technology. The hospital is committed to providing exceptional care and support to its patients, ensuring that they feel comfortable and well looked after throughout their time at the hospital.

Please note that access to your own transport is essential due to limited public transport links.

Duties and responsibilities:

In this role, you'll take responsibility for the preparation, tracking, and secure storage of medical records across outpatient, pre-assessment, and admissions clinics. You'll ensure records are organised, accurate, and accessible, responding promptly to requests while maintaining strict confidentiality in line with data protection requirements. From filing reports and correspondence to transporting records across departments, your attention to detail and organisation will be essential in a busy healthcare environment. This is a physically active role which involves regular movement around the hospital, handling large volumes of medical records, lifting and carrying files, and being on your feet for extended periods. Candidates should be comfortable undertaking these duties as part of their day-to-day responsibilities.

• Preparing and tracking patient records for outpatient, pre-assessment, and admissions clinics
• Organising, filing, and securely storing medical records, including archiving
• Responding promptly to requests for records and information
• Managing data input accurately and efficiently
• Handling general administrative duties such as telephone enquiries and photocopying
• Transporting records between departments as required
• Maintaining strict compliance with data protection regulations

Who we’re looking for:

• Experience in a healthcare administration or medical records environment (desirable)
• Strong organisational skills and ability to manage priorities in a busy setting
• Confident using Microsoft Office and IT systems
• Excellent communication skills and a collaborative mindset
• Comfortable undertaking the physical aspects of the role, including frequent walking throughout the hospital, moving and transporting medical records, lifting and carrying files, and periods of standing

Benefits

We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

• 35 days annual leave inclusive of bank holidays
• Employer and employee contributory pension with flexible retirement options
• ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
• Free Bupa wellness screening
• Private medical insurance
• Life assurance

Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 39 hospitals and 8 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care.

We commit to our employees well-being through work life balance, on-going development, support and reward.

Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 38 hospitals and over 50 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care.

For us, it's more than just treating patients; it's about looking after people.

Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.