Job Description

The medical office assistant supports clinical operations within the department by assisting physicians, nurse practitioners, and nursing staff with both patient care and administrative tasks. This role involves coordinating patient flow, preparing exam rooms and equipment, and contributing to routine clinical procedures. The assistant balances multiple responsibilities while maintaining organization across clinical and clerical functions. Key responsibilities include patient registration, appointment coordination, and medical billing activities alongside basic clinical support duties. Work is performed independently under general supervision with guidance from clinical staff for more complex matters. This position contributes to a welcoming and efficient healthcare environment for students.

Duties and Responsibilities:

• Greets patients in the waiting area and escorts them to exam rooms.
• Prepares patients for physical examinations and sets up examination rooms for procedures.
• Cleans examination rooms following procedures and autoclaves medical equipment.
• Collects and performs basic testing of patient specimens.
• Conducts electrocardiogram (ECG) testing.
• Maintains workspace cleanliness and organization.
• Assists physicians and nursing staff during clinical activities.
• Orders and stocks medical and office supplies.
• Registers patients and schedules follow-up and specialist appointments.
• Processes and completes medical billing tasks, including preparing, verifying, and submitting billing information and related documentation.
• Collects payments for fee-for-service providers.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others, and responds to different perspectives from a place of curiosity, respect, and non-judgement.
• Undertakes related duties, as assigned, consistent with the nature of the position.

Qualifications:

• A Medical Administrative Assistant diploma.
• Minimum of two years of experience in a fast-paced administrative or medical office environment, including experience collecting and reviewing patient data.
• Experience within a university or clinical setting is preferred.
• Current knowledge of medical terminology.
• Strong understanding of clerical and medical office procedures.
• Effective interpersonal and communication abilities.
• Ability to handle sensitive situations with compassion and professionalism.
• High attention to detail and initiative.
• Ability to work effectively both independently and collaboratively in a team.
• Strong organizational and time-management skills with the ability to handle competing demands.
• Ability to learn and use new technologies.
• Proficient computer skills, including Microsoft Office applications, keyboarding, electronic medical records, and transcription and word processing.

Department: Student Wellness Centre
Status: Permanent
Employment Group: CUPE 1975
Shift: 0800-430
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $24.74 - 31.37 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 4
Posted Date: 7/1/2026
Closing Date: 7/27/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The successful applicant will be required to provide the following current verification(s) where 'Yes' is indicated below. Further information is available at: https://careers.usask.ca/tips-for-applying.php

Criminal Record Check: Yes
Driver's License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact usfor assistance.