Job Description

The Medical Education Specialist oversees the scheduling and administration all fellow/resident, medical student, advance practice, and clinical learners as well as Continuing Medical Education. The position relies on guidelines, experience, and judgment to complete job and works under general supervision.

1. Learner On-boarding
   1. Responsible for all fellow/resident, medical student, advance practice, and clinical learner credentialing and verifications. Responsible for annual archiving of credentialing files.
   2. Regularly communicates with affiliated medical schools, residency programs, and universities to gather required information and coordinate activities of fellows/residents and students within the Baton Rouge Market and surrounding areas. Facilitates all student orientations and other training as required. Creates materials, compiles, and regularly updates information packets for incoming fellow/resident, medical student, advance practice, and clinical learners.
   3. Creates computer, application, and I.D. badge access for all incoming fellow/resident, medical student, advance practice, and clinical learners. Coordinates with FMOLHS-IS Provisioning to ensure all appropriate applications are assigned to learner prior to the clinical rotation. Maintains access to the IS database and updates as needed.
   4. Coordinates Epic training for all fellow/resident, medical student, advance practice, and clinical learners. Provides regular assistance with troubleshooting prior to and during training.
2. Continuing Medical Education
   1. Coordinates and manages educational activity planning within FMOLHS in accordance with ACCME guidelines. Works with physicians and others to plan and execute effective CME activities.
   2. Maintains CME activity files for FMOLHS so they are complete and in the required format, both pre- and post-activity stages. This includes documentation of communication, CVs, disclosures, needs assessments, purpose and objectives, evaluation, finance reports, registration, resolution of COI, etc.
   3. Uses evaluation instruments appropriately. Distributes measurement data to CME providers within FMOLHS to assess outcomes of the educational intervention as a basis for determining the application of learned knowledge and skills, future learning needs and opportunities for quality improvement.
   4. Gathers and analyzes data including preparing reports using PARS, CE Broker, Access, Excel and/or MS Word.
3. Resident and Clinical Learner Relations
   1. Regularly communicates with fellow/resident, medical student, advance practice, and clinical learners. Provides on-going support for fellow/resident, medical student, advance practice, and clinical learners including distribution of I.D. badges, meal tickets, computer access trouble shooting, etc.
   2. Distributes recurring resident and student surveys. Tracks feedback and works with Director of Academic Affairs to identify opportunities for improvement and develop action plans. Assists with policy updates and distribution to applicable parties. Provides administrative support to Director of Academic Affairs as required.
   3. Maintains resident lounges and student workrooms.
   4. Plans, facilitates, and coordinates special events and programs designed to showcase and expose future applicants to the clinical learning environment.
4. Resident scheduling
   1. Updates and tracks monthly rotation schedules. Regularly updates and distributes monthly rotation rosters. Maintains accurate and efficient fellow/resident and student filing systems and ensures that file systems are neat and well-organized and contain all components required for accrediting body compliance.
5. Maintains records
   1. Enters fellow/resident, medical student, advance practice, and clinical learner information into various electronic databases. Ensure databases are up to date with most current information, including demographic information and active/inactive status on a regularly basis. Maintains accurate demographic records of learners and compiles information as needed.
   2. Creates and maintains datasets
   3. Serves as documentation historian including filing and tracking documents, managing the shared drive, etc.
   4. Works with Marketing to maintains and update Academic Affairs webpage and the CME webpage.

• Experience- Minimum five (5) years of education or healthcare experience
• Education- Bachelor’s degree or equivalent relevant experience