Job Description

Business support & Project coordination for the International Medical Affairs and the Finance department.

Responsabilities:

• Act as an Executive Assistant for the RVP, Head of International Medical Affairs & the AVP, Head of International Finance
• Act as a business support for Medical Affairs and Finance Departments
• Act as the first contact of the countries & business units (various requests & scalations, etc.)
• Coordinate and arrange team/working group meetings and video conferences (agenda, timing, location, attendees, facilities, etc.)
• Organize business travel and appointments
• Provide logistics support for internal and external events
• Contract Management: create vendors profile, contracts online requests, generate purchase orders, DocuSign, invoicing, maintain the project tracker up to date, follow-up with Legal & Finance departments / Implementation of new tools and guidelines
• Manage monthly accruals (follow up with agencies) and coordinate with Finance
• Support budget planning, tracking, and adjustments for the team as required
• Lead the end-to-end production of the monthly newsletter, including coordinating content with country teams and managing publication
• Support with the Medical Affairs SharePoint (access management, uploading meetings folders, etc.)
• Update and maintain various contact lists
• Ambassador for Medical Affairs Department
• Teamwork with Operations Coordinators from other functions on joint meetings and projects
• Act as a backup for other Operations coordinators
• Project coordinator for assigned projects and assist with other projects
• Coordinator for the Project management core team, resources, equipment, and information
• Implement and maintain appropriate project management processes where needed
• Communication and planning management
• Contract Management: create vendors profile, contracts online requests, generate purchase orders, DocuSign, invoicing, maintain the project tracker up to date, follow-up with Legal & Finance department
• Be the point contact for Medical Affairs with legal for new policies or procedures applicable to Medical Affairs
• Work with the different stakeholders to help implement improvements/enhancements to compliance controls applicable to Medical Affairs
• Ensure up to date knowledge on compliance requirements and developments relevant to medical affairs through trainings with legal on topics of relevance and communicate within the medical affairs organization

Requirements:

• BA or equal by experience
• 5+ years’ experience working for a multi-national company in a similar position or equivalent
• Well organized, willingness to solve problems and honor deadlines, reliable, perfect communication skills and discretion & ability to handle sensitive information are a must
• Excellent proficiency with Office software systems (Excel, Word, PowerPoint) and Outlook
• Fluent in English and French. German, Spanish, and/or Italian would be a plus
• Hybrid - open to go frecuently to Morges offices

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.