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  Proactively manage complex, multi-stakeholder executive diaries, ensuring optimal prioritisation of time aligned to business priorities
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  Coordinate internal and external meetings, including preparation of agendas, materials, and logistics
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  Manage executive inboxes where required, including drafting responses, prioritising correspondence, and ensuring timely follow-ups
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  Coordinate local and international travel end-to-end (itineraries, visas, logistics, contingencies)
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  Act as a key point of contact between executives and internal/external stakeholders, maintaining professionalism and discretion
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  Execute ad hoc executive requests efficiently, ensuring high responsiveness and attention to detail
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  Support coordination across the CEO office to ensure alignment between the Executives and broader leadership team

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  Track and drive follow-through on key strategic initiatives across the executive office
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  Maintain and manage RAG (Red-Amber-Green) status reporting on strategic priorities and key programmes
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  Prepare and consolidate management reports, dashboards, and executive summaries for leadership forums (e.g., Exco, Board, SteerCos)
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  Capture, track, and follow up on meeting actions to ensure accountability and execution discipline
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  Support the Executives in driving operating cadence (weekly/monthly reviews, business updates, etc.)
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  Assist in aligning inputs across functions to ensure consistency in reporting and messaging

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  Develop high-quality PowerPoint presentations, executive reports, and briefing packs
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  Draft and format professional Word documents, emails, and communications
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  Extract, analyse, and consolidate data from internal systems (including SAP or equivalent)
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  Build and maintain management dashboards and reporting packs using Excel, Power BI, or equivalent tools
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  Leverage AI tools (e.g., Copilot, ChatGPT) to improve efficiency, automate tasks, and enhance output quality
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  Ensure all outputs are executive-ready, accurate, and aligned to organisational standards

Requirements

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  8–12+ years’ experience supporting C-suite or senior executives in a complex, fast-paced environment
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  Proven experience operating as an Executive Assistant, Business Partner, or Chief of Staff support role
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  Demonstrated ability to manage multiple senior stakeholders simultaneously
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  Strong experience in executive reporting, presentations, and business documentation
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  Exposure to strategy execution tracking and governance processes

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  Advanced proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Teams)
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  Strong working knowledge of SAP or similar ERP systems for data extraction and reporting
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  Experience using AI productivity tools (e.g., Microsoft Copilot, ChatGPT) in a business context
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  Familiarity with data analysis and reporting tools (Excel advanced functions, Power BI advantageous)

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  Executive presence and professionalism with high levels of discretion and confidentiality
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  Strong judgement and prioritisation capability
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  Exceptional organisation and attention to detail
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  Ability to operate with autonomy and accountability
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  Strong communication and stakeholder management skills
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  Proactive, solutions-oriented mindset
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  Ability to translate ambiguity into structured outputs and actions

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  The ideal candidate is not a traditional administrator, but a highly capable operator who:
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  Anticipates needs before they arise
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  Drives execution, not just coordination
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  Brings structure to complexity
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  Enhances the effectiveness of the executive office
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  Leverages technology and AI to improve output quality continuously and efficiency