Job Description

Job Title: MDS Coordinator

Location: Eastcastle Place

Salary: starting at $56/hour based on experience | Sign-On Bonus $10,000

Position Type: non exempt, 28 hours - 40 hours / week

Schedule: Flexible start and end times, Monday - Friday

Are you an experienced MDS professional who likes to take ownership of the process, keep multiple moving pieces organized, and make sure the details are right? Do you enjoy the analytical and documentation side of nursing while still having a meaningful impact on resident care? If so, Eastcastle Place would love to welcome you as our next MDS Coordinator.

At Eastcastle Place, you’ll witness the incredible life stories of some of the wisest individuals. We’ve been proudly serving seniors for over 140 years, offering a continuum of care that promotes active and fulfilling lifestyles while respecting the dignity and independence of each resident. But that’s just the beginning! On our team, you’ll also be part of a remarkable organization dedicated to shaping the future of senior living—by investing in you. Don’t just take a job; embrace the chance to be part of something extraordinary!

The MDS Coordinator plays an important clinical and regulatory role within our skilled nursing community. This position is responsible for keeping the MDS process moving—from assessments and documentation review to interdisciplinary coordination, care planning, reimbursement, and survey readiness.

We’re looking for someone who enjoys having ownership of their work, can confidently manage deadlines, and isn’t afraid to ask questions or follow up when something is missing. You’ll work independently while partnering closely with nursing leadership, therapy, social services, and other members of the interdisciplinary team.

This is a deadline-driven and detail-intensive position. There will be days when you are balancing multiple assessments, reviewing clinical documentation, tracking down missing information, responding to changes in resident status, and managing competing deadlines. The right person for this position will find satisfaction in bringing organization to that process and making sure it gets done accurately and on time.

In return, Eastcastle Place offers flexibility that can be difficult to find in an experienced nursing position, including 28–40 hours per week, a Monday–Friday schedule, flexible start and end times, and the opportunity to take meaningful ownership of the MDS process.

What You Will Do:

• Coordinate and complete accurate and timely MDS assessments.
• Oversee the MDS assessment and care-planning process.
• Manage assessment schedules, documentation requirements, and submission deadlines.
• Review clinical documentation for completeness, accuracy, and consistency.
• Identify documentation gaps and follow up with appropriate team members.
• Collaborate with nursing, therapy, social services, and other interdisciplinary team members.
• Develop and update comprehensive, resident-centered care plans.
• Monitor documentation to support regulatory compliance and appropriate reimbursement.
• Provide education and guidance to nursing staff regarding documentation standards and MDS requirements.
• Serve as a clinical resource for MDS, reimbursement, and regulatory processes.
• Support survey preparation and ongoing survey readiness.
• Participate in quality improvement and clinical initiatives.
• Stay current with applicable federal and Wisconsin MDS requirements and regulatory changes.

What You Will Bring:

• Current, unrestricted RN license in the state of Wisconsin.
• Minimum of 2 years of MDS experience in skilled nursing or long-term care.
• Strong working knowledge of the MDS assessment and care-planning process.
• Experience managing assessment schedules and regulatory deadlines.
• Experience preparing for and navigating state surveys preferred.
• Strong clinical documentation review skills.
• Exceptional attention to detail and organizational skills.
• Ability to independently manage competing priorities and deadlines.
• Strong communication skills and confidence working across departments.
• Ability to work independently while collaborating effectively with an interdisciplinary team.

You'll Be Successful in This Role If You:

• Take ownership of your responsibilities and stay ahead of deadlines.
• Are naturally organized and enjoy managing multiple moving pieces.
• Notice inconsistencies in documentation and take the initiative to investigate them.
• Are comfortable following up with colleagues when information or documentation is missing.
• Communicate professionally and directly across departments.
• Can prioritize effectively when several assessments or deadlines overlap.
• Enjoy the analytical, regulatory, and documentation side of nursing.
• Work independently while remaining an active partner to the interdisciplinary team.
• Don’t just identify a problem—you work toward a solution.
• Take pride in knowing that accurate documentation supports resident care, compliance, and appropriate reimbursement.

Why You'll Love Us:

At Eastcastle Place, we foster a compassionate and supportive environment for both staff and residents, treating everyone with integrity, dignity, and respect. Our team consists of highly qualified individuals who serve with enthusiasm and a commitment to quality. As an Eastcastle Place employee you will have access to the following benefits:

• Health Insurance
• With potential Teledoc options
• Available FSA and HSA
• Dental, and Vision Insurance
• Life Insurance
• Long-Term and Short term Disability
• 401(k) with matching after 1 year
• Paid Time Off based on FTE status
• Tuition Reimbursement through scholarships
• Holiday Pay
• Maternity Benefits
• Health & Wellness Programs
• Free surface parking and Bus line access
• Line 30 (Downer + Bradford) 1 block away
• Line 21 (Downer + Bradford) 1 block away
• Line 30 (Maryland + Bradford) 2 blocks away
• Discounted lunch/meal program
• Free onsite fitness center and pool
• Employee Rewards and Recognition program

DEI Statement:

We are committed to providing an inclusive environment that ensures the happiness and success of each of our staff members. We pride ourselves on hiring, training, and retaining a community of employees from various backgrounds, perspectives, and experiences.

EOE Statement:

Eastcastle Place is an equal opportunity employer, we hire without discriminate to race, national origin, creed, gender, gender identity, sexual orientation, veteran status, disability, age, marital status or other legally protected status.

Disclaimer Statement:

Eastcastle Place is a Senior Living and Health Services Facility. Applicants must be 18 years or older. Applicants that are offered a position are subject to undergo a caregiver background check and drug screen. Flu shots are required to obtain within 30 days of starting during flu season. Further disclosure and authorization is provided during the interview process. With any questions or concerns please contact our HR Department.