Job Description

Manage vendor relationships to maximize service levels, minimize acquisition costs and increase inventory turns. Responsible for material planning, scheduling, purchasing and production/inventory control systems. Assist with AP in the reconciliation of invoices. Responsible to ensure that the Center has the supplies and equipment they need, when they are needed and that special patient care needs are met promptly and efficiently. Work with corporate supply chain to implement and track cost savings initiatives.

ESSENTIAL FUNCTIONS:

• Responsible for the daily management of all inventory and all processes related to receiving and distribution of supplies and equipment.
• Responsible for coordinating daily departmental operations which include distribution, inventory, equipment and record keeping of supplies and services.
• Assure items ordered have the appropriate information to assure prompt delivery.
• Assures that appropriate authority is obtained for all orders.
• Assures that orders received are accurately checked against packing slips and purchase orders for accuracy.
• Assist surgery staff in preparing supplies for next day cases as needed.
• Assist staff in pre-admit, surgery, post op in determining par levels.
• Assure patient care areas are stocked to par levels.
• Enforces tag out-lock out policy for malfunctioning equipment and arranges repairs.
• Direct the development and maintenance systems for selecting and approving substitute and/or replacement materials.
• Assist Administrator with negotiating vendor agreements ensuring the best price and terms for surgery center
• Manage material inventories.
• Maintain inventory levels to provide good asset turnover.
• Create a good working relationship with all key suppliers.
• Set-up standards for placing purchase orders.
• Place, expedite and close all purchase orders as needed.
• Monitor purchase orders to insure timely delivery.
• Handles returns of all excess or incorrect items received.
• Set-up primary suppliers for all items. Review these at least one time per year for price competitiveness, quality, and delivery.
• Set-up and maintain active system of backup suppliers for all items purchased.
• Set-up method for tracking supplier performance. (Quality, Delivery, Price)
• Continuously work with Departments to maintain correct inventory levels for all stock items.
• Manages cycle counting program to insure inventory accuracy.
• Manages shipping and receiving to insure accuracy of inventory transactions.
• Follows established company policies and procedures.
• Performs job in accordance with the company’s injury prevention program.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of healthcare products, stock rotation procedures, storage systems, inventory supplements, preference card management and credit.
• Working knowledge of Materials Management module in Center’s PC based system.
• Knowledge of inventory control procedures.
• Hands-on, a self-starter with the ability to multi-task, be detailed oriented and possess superior organization and communication skills.
• Must be able to handle a large volume of detailed work accurately.
• Must have working knowledge of Microsoft Office products.
• Must have superior leadership, communication and organizational skills.
• Must be able to bend, stoop, lift, and handle all supplies.
• Must have a strong ability to interact with co-workers, vendors, and management on a regular basis and in a pleasant and efficient manner.
• Ability to perform simple mathematical functions.
• Ability to perform data entry procedures and both equipment and supply tracking.

PHYSICAL/MENTAL DEMANDS:

• Requires sitting and standing associated with a normal office environment.

ENVIRONMENTAL/WORKING CONDITIONS:

• Normal busy office environment with much telephone work. Occasional evening or weekend work.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

Benefits:

• Comprehensive health, dental, and vision insurance
• Health Savings Account with an employer contribution
• Life Insurance
• PTO
• 401(k) retirement plan with a company match
• And more!

Equal Employment Opportunity & Work Force Diversity

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.