Job Description

Materials Coordinator

Job Code: PU4535

Monday-Friday | 7:00 AM -3:30 PM

ABOUT US

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.

As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.

JOB TYPE

Classification: Nonexempt

Supervises Positions: No

The Materials Coordinator facilitates the distribution of supplies in accordance with hospital and departmental policy and procedure. Serves as a purchasing/supply resource to hospital staff, as well as other areas as assigned. Some major job functions include but are not limited to:

• Maintains and stocks assigned supply locations.

• Processes departmental requisitions electronically.

• Receives, processes returns, and maintains par levels.

• Replenishments code carts.

• Maintains supply database to reflect items additions/deletions and par level adjustments.

• Ensures organization and cleanliness within inventory supply rooms.

• Maintains all required competencies.

• Performs other Materials Management functions as requested by the Supervisor.

• Maintains annual safety and infection control in-services in addition to educational hours to meet requirements.

Communications: Interacts with external and internal customers in a positive and diplomatic manner.

• Possesses good verbal and written communication skills.
• Provides excellent customer service relating to supply chain functions and any special customer inquiries.

Teamwork: Acts as a liaison to all departments which require the services of Supply Chain Operations.

• Acts as a department liaison for customer service, providing assistance with resolving customer inquiries and troubleshooting product requisitions, purchase orders, and billing, as appropriate.
• Conducts product research and sourcing.
• Handles vendor backorders, product returns and recalls, and communicates product information and changes.

Compliance: Ensures compliance to all department, hospital, Corporate, and Joint Commission policies/recommendations.

• Ensures compliance in market facilities through education and guidance from Supply Chain leaders.
• Maintains competency according to departmental policies, procedures, protocols, and mandatory education requirements.

Administrative Support: Ensures accurate management of product inventory for the facility.

• Counts and replenishes inventory using available technology.
• Assists with inventory management by stocking shelves, rotating stock, cycle counts, and physical inventory.
• Cleans, prepares, and replenishes specialty carts, kits, and equipment, if applicable.
• Receives all incoming freight from UPS, FedEx, and other common carriers.
• Prepares and ships outgoing freight.
• Uses computer systems, including handhelds, within Supply Chain Operations.

The incumbent may be asked to perform additional duties as assigned.

QUALIFICATIONS

Education: High School Diploma or GED required.

Experience: 3 - 5 years of relevant experience required. Previous healthcare experience preferred. Refer to the Life Support Training Policy for additional details.

Licensure: N/A

Additional Skills/Requirements Required Ability to work in a stressful and fast paced environment resulting from unit demands. Ability to learn inventory control software system and basic computer skills. PowerPoint, Microsoft Word, Excel, Team oriented with good communication skills. Ability to clearly communicate verbally and in written form.

Additional Skills/Requirements Preferred Knowledge/experience in using pallet jack, dock board and hand trucks.

PHYSICAL DEMANDS

Physical Demand Code: 17B, Technicians/Assistants - Materials Management

Work Function/Activity Medium to Heavy Physical Demand

The job requires constant sitting, standing, walking, and bending/stooping. Frequent repetitive body movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 100 lbs. occasionally. For any weight over 35 lbs. use Safe Handling Equipment. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Health Northern VA & Culpeper.

OTHER

• May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes
• On call responsibilities as directed: No
• Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes