Job Description

About the role

We’re looking for a highly organised and proactive Materials Co‑ordinator to join our team and support our operational services. You’ll play a vital role in ensuring materials are available, accurately tracked, and efficiently supplied to operatives—helping us deliver a high-quality service to our customers.

Based in our Loughton office, you’ll work closely with suppliers, planners, and operational teams to keep everything running smoothly and efficiently.

Who we are

Our vision is to be the leading local authority trading company in Essex, creating value through strong financial performance and partnerships.

Our values guide everything we do:

• We Work as One Team

• We Take Personal Ownership

• We Think Commercially

• We Are Customer Focused

What you’ll be doing

As a Materials Co‑ordinator, you’ll be responsible for ensuring materials are managed effectively across our services, including:

Materials coordination & supply

• Liaising with suppliers and partners to ensure timely delivery of materials to sites, stores, and operatives

• Coordinating material supplies to support day‑to‑day operations

• Monitoring van stock levels and ensuring replenishment within agreed timeframes

• Tracking materials, investigating discrepancies, and resolving issues with suppliers

• Allocating materials to the correct jobs and ensuring coding accuracy

• Reporting on material usage, costs, and identifying opportunities for better value

Operational support & communication

• Working closely with planners, operatives, and suppliers to keep workflows moving efficiently

• Overseeing deliveries and supporting weekly planning of materials distribution

• Maintaining accurate materials tracking systems (including Total Mobile Connect)

• Updating hire item records and ensuring system accuracy

Administration & continuous improvement

• Supporting operatives with materials enquiries and stock location knowledge

• Assisting with van audits, stock transfers, and non-standard orders

• Producing KPI reports and providing general administrative support

• Supporting teams to meet repairs targets and minimise work in progress

• Keeping stores organised, clean, and safe

• Working with subcontractors and new business areas to achieve value for money

• Contributing ideas for improving processes and ways of working

About you

We’re looking for someone who is detail-focused, organised, and confident working with a range of stakeholders.

You’ll:

• Be able to manage competing priorities and work independently

• Communicate clearly and build strong working relationships

• Be comfortable using systems and data to inform decision-making

• Take a proactive and solutions-focused approach

What we’re looking for

Education

• Relevant qualification or equivalent practical experience

Experience

• Experience within a materials, logistics, or supply chain environment (desirable)

• Experience in administrative and operational support roles

Skills & knowledge

• Strong communication and interpersonal skills

• A professional, positive, and customer-focused approach

• Ability to collaborate effectively with internal teams and external partners

• Strong organisational and coordination skills

• Confidence analysing data and identifying trends or issues

• Good working knowledge of Microsoft Office and ICT systems

• High attention to detail with a logical, analytical mindset

Why join us?

You’ll be part of a collaborative team where your contribution makes a real impact on service delivery. We encourage innovation, teamwork, and personal ownership—giving you the opportunity to grow and develop in your role.