Job Description

• Are you interested in a 9-month fixed-term role?
• Do you have strong attention to detail and self-management skills?
• Have you got experience in office administration and an understanding of financial processes in a tertiary sector environment?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - School Administrator to join Te Puna Hauora - School of Health on a 9-month fixed-term, full-time basis.

This role provides administration support to students, staff, and stakeholders of Te Puna Hauora - School of Health and requires a level of flexibility to integrate individual duties with the work of others to achieve team goals in a busy work environment.

Key responsibilities:

• Monitor staff and student research grants management on behalf of the school in consultation with the grant holder and the Pou Hautū - School Manager.
• Undertake the administration of research related employment agreements for contract and short-term staff ensuring adherence to policies and guidelines, alongside the Pou Hautū - School Manager.
• Assistance with administration of material on Canvas (University Learning Management System) and grade entry processes.
• Working with academic staff to meet course administration deadlines efficiently, using prescribed University processes, systems, and software as well as maintaining oversight of information throughout each trimester to ensure policy compliance, consistency, and accuracy.
• Developing and maintaining consistent processes to manage and ensure effective and efficient record keeping of student and course level data and information.

Ō pūmanawa - About you

You will be a motivated, customer-focused individual who can take the initiative, provide excellent administration and policy compliance.

You will thrive in this role with an excellent manner with people, strong attention to detail, and self-management skills. This role is busy, challenging, extremely rewarding and interesting for the individual with the right temperament.

The ideal candidate will be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high performing team. You will need effective time management and forward planning to balance meeting deadlines and maintain a high standard of service to both students and staff. The ability to remain calm under pressure and thrive working with a diverse range of stakeholders.

Key requirements:

• Demonstrated excellence in customer service and office administration, with the ability to provide effective administrative support in a busy, open-plan office setting.
• Experience communicating clearly and concisely with a wide range of people over a variety of communication methods.
• An intermediate to advanced level of ability using Office 365 application.
• Demonstrated technical proficiency in using systems and applications, particularly databases, with a strong focus on accuracy and attention to detail.
• Commitment to Te Tiriti o Waitangi and its obligations to Māori as tangata whenua and treaty partners.
• An understanding of financial processes in a tertiary or public sector environment, including budgets, purchasing, and expenditure monitoring, with the ability to work within established policies and delegations.

Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 14 June 2026.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Kate Berry, School Manager (kate.berry@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.

Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise