Job Description

• Do you have strong organisational skills, attention to detail and the ability to prioritise work and meet deadlines?
• Are you a service-focused administrator with experience in financial and administrative processes?
• Can you confidently use Microsoft Office applications, including Excel and Word?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Administrator to join Te Herenga Waka University Press in a permanent, full-time role. You will coordinate the Press's day-to-day administration, including sales, royalties, invoices, contracts, stock and databases, while also supporting publicity and events.

This is a varied, hands-on role in a small, collaborative team. While flexible working arrangements may be available, the position requires a daily office presence.

Key responsibilities:

• Process orders, invoices, receipts and payments, and maintain accurate financial, sales and royalty records.
• Coordinate contracts and payments for independent contractors and support financial and grant reporting.
• Manage stock, shipping, distribution, print orders, e-book supply and the annual stock take.
• Maintain databases and records for authors, titles, customers, contractors and submissions.
• Help keep the office running smoothly and provide administrative and logistical support for publicity, marketing and events.

Ō pūmanawa - About you

You will be an organised and service-focused administrator who enjoys bringing structure to a varied workload. You will work accurately, manage competing priorities and build positive relationships with colleagues, authors, contractors, suppliers and customers.

Key requirements:

• Experience in office administration and coordination, including financial and administrative processes.
• Strong organisational skills, attention to detail and the ability to prioritise work and meet deadlines.
• Experience in maintaining databases, records and accurate information.
• Excellent communication and customer service skills.
• Confidence using Microsoft Office, particularly Excel and Word.
• An interest in books, literature or publishing. Experience in publishing, bookselling, libraries, arts administration or higher education would be an advantage.

Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 25 August 2026.

Contact details for vacancy: If you have any questions regarding this role please get in touch with the Publisher, Fergus Barrowman (Fergus.barrowman@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently.

Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.

Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise