Job Description

The Master Scheduler & Program Coordinator is responsible for both integrated schedule management and PMO coordination activities across the Fortuna Program. The role provides a single point of control for program planning, governance, reporting, dependency management, and delivery coordination, ensuring leadership has a clear and accurate view of progress, risks, dependencies, and upcoming milestones.

This role is particularly suitable during early program mobilisation, smaller program phases, or where PMO functions are intentionally streamlined.

Key Responsibilities

Integrated Program Planning

• Develop and maintain the Integrated Master Schedule.
• Consolidate project, workstream, vendor, and external plans.
• Identify and manage cross-workstream dependencies.
• Maintain critical path visibility and forecast delivery impacts.
• Conduct schedule health checks and planning assurance reviews.

Governance & Reporting

• Coordinate all governance forums and reporting cycles.
• Produce integrated program dashboards and status reports.
• Prepare Steering Committee and executive reporting packs.
• Capture decisions, actions, and outcomes from governance meetings.

RAID & Dependency Management

• Maintain program Risk, Assumption, Issue, Dependency and Action registers.
• Monitor mitigation and resolution activities.
• Escalate emerging schedule and delivery risks.
• Facilitate dependency management across workstreams.

Delivery Coordination

• Coordinate planning and status updates across all stakeholders.
• Track milestone achievement and upcoming commitments.
• Follow up actions arising from governance forums.
• Support change control and impact assessment processes.

PMO Operations

• Maintain program repositories and artefacts.
• Manage reporting calendars and delivery deadlines.
• Support audits, reviews, and program assurance activities.
• Ensure governance standards are consistently applied.

Key Deliverables

• Integrated Master Schedule
• Dependency Register
• RAID Register
• Governance Packs
• Program Status Reports
• Executive Dashboards
• Critical Path Analysis
• Meeting Minutes and Action Registers
• Steering Committee Reporting

Key Stakeholders

• Program Director
• PMO Manager
• Project Managers
• Workstream Leads
• Business Owners
• Steering Committee
• Vendors and Delivery Partners

Success Measures

• Accuracy and reliability of program forecasts
• Timely governance reporting
• Effective dependency management
• Reduction in schedule surprises
• Quality and completeness of PMO controls
• Stakeholder confidence in program information

Consistent achievement of governance and reporting deadlines