Job Description

Reports to: MECC Principal

Administrative Assistant - Preschool and PS - 2nd Grade Special Education - 227 day position

Qualifications

• Ability to multi-task
• Experience with Google products (i.e calendar, forms, sheets. etc)
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive student information

Preschool Responsibilities

Attendance:

• Maintain and update daily attendance records for Preschool Students.
• Track excused and unexcused absences, tardiness, and early dismissals.

Tuition and Fees:

• Process monthly tuition payments
• Process snack fee payments

Preschool Application/Lottery:

• Update Preschool Application
• Update Preschool Information for Website
• Coordinate Preschool Open House night
• Print and sort applications for preschool lottery
• Send acceptance or waiting list letters to applicants via email

Preschool Transportation:

• Print bus tags
• Generate car rider cards
• Generate spreadsheet for each preschool teacher with their classes transportation information

Preschool Licensing:

• Print updated class lists every month for state licensing binder
• Print updated preschool forms for state licensing binder

Student Entries/Withdrawals

• Schedule new students
• Process student withdrawals
• Send student records to new school if applicable
• Request records from previous school if applicable

Miscellaneous:

• Visitor/volunteer sign-in
• Answer questions regarding preschool program
• Maintain list of new Preschool students for the Registration Office
• Fill available openings for typical preschool students
• Maintain Preschool class list

Special Education Responsibilities

• Schedule IEP Review meetings
• Schedule 504 meetings
• Generate and mail parent invitations for Special Education Meetings (PS-2)
• Maintain MECC Intervention Calendar
• Check IEP documents in Samegoal for correct dates and other information
• Request special education and 504 documents from schools for move-in students (PS-2)
• Send Special Education/504 documents to school district for students who withdrew (PS-2)

Terms of Employment: As defined by the Board

Interested individuals should complete the on-line application, those deemed most qualified will be contacted for an interview.

EQUAL OPPORTUNITY EMPLOYER