Job Description

We Make Everything Around Us Better

At PRIME AE, that’s not a slogan, it’s how we work.

Every bridge, building, campus, park, and roadway we design exists to improve how people live, move, learn, and connect. Through architecture, engineering, planning, and consulting, we partner with clients to create thoughtful, practical solutions that leave communities stronger than we found them.

If you want your work to matter, and to be surrounded by smart, collaborative people who care about doing things the right way, you’ll feel at home here.

Who We Are:

PRIME AE Group, Inc. ( www.primeeng.com) is a nationally ranked, full-service architecture and engineering firm driven by collaboration, innovation, and a commitment to strengthening the communities we serve. With a growing footprint of offices across the country and a diverse team of more than 550 professionals, we partner with public and private sector clients to deliver thoughtful, high-impact solutions across transportation, education, healthcare, municipal, federal, commercial, and recreational markets.

Our culture blends entrepreneurial energy with the resources of a scaled, multidisciplinary platform—giving our people the opportunity to shape meaningful projects while influencing the future direction of the firm. As PRIME AE continues to expand its capabilities, geographic reach, and leadership bench, this is an exciting time to join a team that is building momentum, investing in growth, and empowering leaders to make a lasting impact.

The Opportunity:

We are currently seeking a Marketing Manager to join our Jacksonville office.

This role is a key contributor to PRIME AE’s business development efforts, supporting the preparation and delivery of high-quality proposals, statements of interest (SOIs), interview presentations, and marketing materials. You will work closely with technical staff, project managers, business line leaders, and executive leadership to help position the firm for success across strategic pursuits.

While this role includes management responsibilities for a small marketing support team, the primary focus remains hands-on proposal coordination, content development, and pursuit support within a fast-paced AEC environment.

This is an excellent opportunity for an experienced Sr. Marketing Coordinator or proposal professional, looking to take the next step into a people leadership role while continuing to stay actively involved in proposal strategy and production.

As a Marketing Manager, you will oversee the proposal development process from kickoff through submission while providing day-to-day guidance and coordination for marketing support staff. You will ensure deliverables are accurate, compliant, visually compelling, and aligned with company branding and messaging standards.

Key Responsibilities:

• Lead and coordinate the development of RFQs, RFPs, SOIs, interview presentations, and other business development deliverables.
• Manage the full proposal development process, including scheduling, compliance reviews, document assembly, and final submission.
• Prepare, write, edit, and proofread technical proposals, qualifications packages, and marketing materials.
• Collaborate with technical staff and subject matter experts to gather content and develop graphics, charts, and visuals that support proposal messaging.
• Review and edit technical content for clarity, grammar, consistency, and overall quality, while maintaining technical accuracy.
• Ensure all deliverables comply with client requirements, deadlines, formatting standards, and company branding.
• Track and manage active pursuits, including schedules, assignments, submission status, and debrief information.
• Maintain and update proposal content libraries, resumes, project descriptions, and marketing collateral.
• Provide day-to-day oversight, mentoring, and workload coordination for Marketing Assistants and support staff.
• Assist with training and development of junior marketing team members.
• Coordinate with internal departments and external vendors as needed to support proposal and marketing efforts.
• Support broader marketing and business development initiatives as needed.

What You’ll Bring:

• Bachelor’s degree in Marketing, Communications, Business, or related field.
• Minimum 3 years of experience within the AEC industry in marketing, proposals, or business development support.
• Prior experience coordinating or mentoring junior staff preferred.
• Strong understanding of public-sector procurement processes, including RFQs and RFPs.
• Proven experience managing proposals from kickoff through submission.
• Excellent writing, editing, proofreading, and organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with Adobe Creative Suite, particularly InDesign, preferred.
• Ability to manage multiple priorities and work effectively under tight deadlines.
• Strong interpersonal and communication skills with the ability to collaborate across multiple teams and stakeholders.
• Ability to work independently while contributing to a collaborative team environment.

Why PRIME AE:

We don’t just fill positions; we invest in people.

At PRIME AE, you’ll find a supportive, flexible environment where careers are built intentionally, not accidentally. You’ll work on projects that improve everyday life, alongside colleagues who challenge and respect one another.

What sets us apart:

• Career Growth Flexible career paths across disciplines, from technical expertise to project and people leadership.
• People-First Culture We value trust, integrity, and collaboration, and we mean it.
• Meaningful Work Projects that strengthen communities, infrastructure, and public spaces.
• Growth with Purpose Strategic expansion backed by strong leadership and investment.
• National Reach, Local Feel Big-firm resources with the agility and relationships of local offices.

Our Commitment:

PRIME AE Group is committed to creating an inclusive environment where differences are respected, voices are heard, and everyone has the opportunity to succeed.

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