Job Description

Key responsibilities

• Concept, design, and produce high-quality tour books and leasing activity reports for current and prospective clients.
• Develop demographic and competitor research reports and trade area maps (e.g., using Esri, Placer.ai, Azira or similar platforms) based on client requests.
• Create and update market overview maps containing comparables, availabilities, and sales volumes for markets throughout NYC.
• Maintain and update the team’s Power BI sales data dashboards and reports.
• Compile comprehensive retail overview packages for malls, shopping centers, and high streets across the United States.
• Manage all content development and updates for marketing materials for the broker team, ensuring brand consistency and accuracy.
• Partner closely with team leadership to execute business development initiatives, including pitch decks, case studies, proposals, and board approval packages.
• Book deals in the revenue management system, track payments, and send invoices as directed.
• Organize and maintain shared drives, folders, and document naming conventions.
• Maintain and organize team contact databases and distribution lists.
• Provide light administrative support, including preparing expense reports and coordinating in-house client meetings and logistics.

Qualifications

• Proficiency in Adobe Illustrator, InDesign, and Photoshop.
• Strong skills in Microsoft Office (PowerPoint, Excel, Word; Outlook).
• Experience creating visual marketing materials such as pitch decks, reports, and brochures.
• Strong attention to detail, with the ability to proof, format, and quality-check client-facing materials.
• Comfort working with data and basic analytics tools (e.g., Excel and Power BI) to update reports and summarize information.
• Excellent organizational skills and ability to manage multiple projects and deadlines.
• Strong written and verbal communication skills.
• Ability to work proactively and collaboratively within a fast-paced brokerage/team environment.

Nice to have

• Prior experience in commercial real estate, tenant representation, or a professional services/financial services environment.
• Experience with mapping or GIS-style tools (Esri, Placer.ai, Azira, or similar).
• Familiarity with CRM or revenue management systems.