Job Description

Kinectrics is a wholly owned subsidiary of BWX Technologies focused on providing life cycle management services in the energy and utility sector. We develop innovative solutions for the global electricity and medical industries, helping empower a sustainable future. Trusted by clients worldwide, our employees provide expertise in engineering, testing, and inspection across a wide range of services. With offices worldwide and independent laboratories and testing facilities, we collaborate closely with clients to ensure utility assets perform safely, reliably, and efficiently throughout their entire life cycle.

Kinectrics takes pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with the expanding energy and utility sector, Kinectrics has grown from a company of 300 to over 1,000 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry.

Visit our website to learn more: www.kinectrics.com

The Opportunity

Position: Marketing Events Planner

Employment Type: Permanent

Employment Level: Entry

Location: 800 Kipling Avenue, Toronto, ON

Department: Marketing & Sales

Reports to: Senior Director, Strategic Marketing & Sales

Hours per week: 37.5

Starting Salary: $70,864.28. Exact compensation may vary depending on the individual experience and qualifications of each candidate. Applicants with greater or less than the minimum qualifications for this posted opportunity may be considered for alternate opportunities.

What We Offer

At Kinectrics, employees are recognized for their knowledge, experience, and contributions while working in a highly technical and challenging environment. Kinectrics puts you in the driver’s seat of your own career, setting you up alongside industry experts who will help you develop the skills essential to your professional growth in a dynamic, entrepreneurial, and rewarding work culture.

• Purpose: The work we do each day helps communities around the world. Find satisfaction in work that really matters, working alongside and as part of the best and brightest in the industry.
• Growth: To keep pace with Canada’s expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities.
• Innovation Our staff proudly develop innovations that push the industry forward.
• Diversity The company is dedicated to promoting diversity in its workforce, up to and including the senior management level. Our diversity committee ensures we stay up to date on leading trends and best practices, creating a desirable workspace for each and every one of our employees.
• Total Compensation Your talent deserves to be recognized. Kinectrics offers a competitive total compensation package unmatched by most industries throughout North America. Salary is just one component of the total rewards you will receive when working for Kinectrics. Other elements may also include pay for performance programs (merit pay and discretionary annual performance bonuses), comprehensive health benefits and wellness programs, membership discounts, employee referral bonus, eligibility for our pension plan, career development programs, and professional development/educational reimbursements.

Accountabilities: How You Will Make an Impact

We are seeking a Marketing Events Planner to help coordinate, plan, and assist with the execution of roughly 70 tradeshows and events annually to elevate our brand presence. Reporting to the Senior Director - Strategic Marketing & Sales, this role is responsible for managing all aspects of Kinectrics’ annual tradeshows- from logistics and vendor coordination to on-site execution- ensuring a seamless and engaging brand presence that drives and strengthens customer relationships.

Key Responsibilities and Duties:

• Act as the overall point of contact companywide to plan the annual execution of approximately 60-70 external tradeshows/conferences where Kinectrics is an exhibitor and/or sponsor.
• Coordinate end-to-end tradeshow logistics, including pre- and post-show meetings, scheduling, packing of booth, shipping, tracking of booth materials and marketing assets.
• Manage event schedules, registration deadlines, and required documentation.
• Provide recommendations to the Senior Director, Strategic Marketing & Sales for the annual tradeshow budget across all Kinectrics companies.
• Build detailed project plans and timelines for each event, managing logistics, vendors, deliverables, and costs against the budget from kickoff through post-event wrap.
• Assist with the execution of in-house tours and high-profile events and guests
• Own the annual tradeshow calendar, including dates, times, participants, materials, and swag.
• Order and manage company clothing and marketing inventory while remaining within budget.
• Create Salesforce (CRM) campaigns for each tradeshow where Kinectrics is an exhibitor.
• Coordinate with vendors and finance teams to process invoices, track expenses, and ensure timely payment for services and materials.
• For various Marketing & Sales related projects, work with outside vendors to retrieve quotes and issue purchase orders.
• Generate POs for the marketing team, organize yearly costs to help forecast budget required, year over year, for trade shows, memberships, sponsorships, swag, donations, etc.
• Plan, review and respond to incoming sponsorship and donation requests, evaluating each against approved budgets, priorities, and objectives
• Manage backend financial steps, including arranging payments, tracking deliverables, and maintaining accurate records of sponsorships, donations, and memberships
• Drive on-going improvements in efficiency and innovation of event execution, set-up and performance measurement.
• Please note that this position requires occasional evening and weekend overtime work.
• Some domestic and international travel may be required.
• Other duties as assigned.

What You Need to Succeed

Education, Experience, Skills:

• Education required: College or University degree in related field is preferred or equivalent training and experience.
• Experience Required: Minimum 3 years of experience in a fast-paced environment with directly related experience managing the planning and execution of events, tradeshows, conferences or projects.

Additional competencies, knowledge, skills, and abilities required:

• General knowledge of project management principles is preferred to manage several projects at once; including work-back schedules, project ownership and coordination, task assignment, and communications.
• Comfortable gathering and working with large data sets, manipulating, analyzing and drawing conclusions/recommendations based on data.
• Experience in Microsoft Office suite, particularly in Excel, PowerPoint, Office and SharePoint; strong proficiency in Microsoft Excel considered an asset.
• Experience coordinating with vendors, sourcing, purchasing and following an annual budget is considered an asset.
• Exceptional time-management and organizational skills with ability to prioritize a large volume of tasks and achieve desired results with attention to detail.
• Excellent written and verbal communication skills, including the ability to communicate inter-departmentally.
• Demonstrated experience with data gathering, consolidating and analysis to measure tradeshow performance and helping to create reports for senior management is considered an asset.

This role requires the successful candidate to complete the security clearance process. The security clearance process is conducted in accordance with applicable regulatory requirements of the Canadian Security Intelligence Service (CSIS) and the Canadian Nuclear Safety Commission (CNSC) and may take up to 12 months to complete.

Kinectrics Inc is strongly committed to diversity, equity and inclusion (DE&I) and welcomes applications from all individuals. To learn more about our commitments please visit our diversity, equity and inclusion and indigenous relations pages.

As part of your application, you will be asked to complete a voluntary diversity survey. The collection of self-identification data is driven by our commitment to DE&I and ensures Kinectrics' continuous review and improvement of its programs. The information that you provide is strictly confidential and your responses will only be used for statistical purposes. Your responses do not affect your candidacy in any way.

Kinectrics welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

This posting is for an existing vacancy.