Job Description

Position: Marketing Coordinator

Number of hours: 40 hrs/week
Schedule: EST

Key Responsibilities

1. Drive Execution & Follow-Through

• Own daily and weekly task execution from the COO and marketing team

• Ensure tasks are completed quickly, accurately, and on time

• Track all ongoing projects and maintain visibility across priorities

• Proactively follow up with stakeholders to prevent delays

2. Own the Marketing Calendar

• Help manage and execute the marketing calendar (email campaigns, product launches, content schedules)

• Ensure all deliverables are completed on time

• Identify risks early and help resolve potential delays

3. Connect Product & Marketing

• Track product launches, timelines, and key details

• Ensure marketing assets and information are prepared ahead of launches

• Translate product updates into clear, actionable marketing deliverables

4. Support Campaign Execution

• Assist in building and scheduling email campaigns (e.g., Klaviyo or similar platforms)

• Organize and manage creative assets

• Support campaign setup across email, website, and social channels

5. Create Light Creative (Canva)

• Design simple, on-brand visuals using Canva, including:

  • Email graphics

  • Promotional banners

  • Social media posts

  • Basic landing page assets

• Adapt and resize creative for different formats

• Ensure brand consistency across all outputs

6. Maintain Systems & Organization

• Keep project management tools (ClickUp, Asana, Notion, etc.) updated and organized

• Build and manage task lists, timelines, and SOPs

• Continuously improve workflows and internal systems

Qualifications

• Highly organized with strong attention to detail

• Proactive mindset with strong ownership of tasks and outcomes

• Excellent communication skills (clear, concise, and responsive)

• Ability to manage multiple projects simultaneously

• Experience creating clean, effective visuals using Canva

• Process-driven, reliable, and accountable

Tools & Platforms:

• Email Marketing: Klaviyo (or similar platforms)

• Ecommerce: Shopify (preferred)

• Project Management: Notion, ClickUp, Asana

• Design: Canva

• Collaboration: Google Workspace (Docs, Sheets, Drive)