Job Description

Marketing Coordinator (Europe)

Cooley (UK) LLP is looking for a Marketing Coordinator (Europe) to join the Marketing & Client Development team.

Position summary: This role is part of the Business Unit Marketing Team, which acts as the strategic consultant to, and primary bridge between, practice group leadership and the broader Marketing & Client Development organisation. This team translates commercial objectives and competitive insight into marketing and client development plans. They work across Marketing & Client Development to activate these plans, offering the appropriate level of strategic and tactical support tailored to the needs of each business unit. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:

• Team Administrative Support: Provide daily administrative support to the BU marketing team, including managing calendars, agendas, and internal project trackers.
• Pitch & Proposal Assembly Assistance: Assist in the physical and digital assembly, proofreading, and final production of pitch decks and client-facing kits.
• RSVP & Inbox Management: Monitor BU-specific event inboxes and manage real-time RSVP tracking for practice-led initiatives.
• Financial Administration: Facilitate the processing and coding of BU-specific invoices, ensuring accurate tracking against the practice marketing budget.
• Digital Asset Organization: Maintain the organisation of the BU’s digital filing systems and shared drives, ensuring assets are easily accessible.
• Inventory Coordination: Monitor the inventory of practice-specific branded collateral and items, ensuring supplies are replenished for partner use.
• Meeting Logistics: Coordinate the scheduling and logistics for client development training sessions and lateral orientation meetings.
• Administrative Data Tasks: Support the team with basic data entry tasks, such as business card entry and foundational contact tagging in the CRM.
• BU Event Support: Facilitate logistical support for practice-led events, including managing RSVP data and on-site material requirements.
• All other duties as assigned or required.

Skills and experience:

Required:

• After orientation at Cooley (UK) LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications.
• Available to work overtime, as required.
• 2+ years of applicable experience in the field (e.g., marketing or business development).
• Prior professional services industry experience and/or B2B marketing experience.

Preferred:

• Bachelor’s degree or equivalent.

Competencies:

• Excellent attention to detail.
• Approaches tasks through a lens of quality and consistency.
• Approaches tasks through a digital first lens.
• Strong verbal and written communication skills.
• Ability to organise, prioritise and coordinate multiple activities.
• Works with team to set goals, drive projects, and achieve outcomes.
• Strong judgement.
• Team-player with collaborative spirit.
• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data.
• High level of professionalism at all times.

Direct reports. No direct reports.

Cooley (UK) LLP offers an excellent benefits package and competitive compensation.

Equal Employment Opportunity statement: We strive to create an inclusive and rewarding environment that allows our people to thrive both professionally and personally. At Cooley, we lead by example. For us, workplace diversity means offering all employees the tools, training and mentoring they need to succeed. It means embracing the importance of diversity on our team. It also means looking beyond our four walls, fostering community involvement and participation in local and national diversity initiatives. The Firm does not discriminate in employment opportunities or practices on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation. This policy governs all aspects of employment, including but not limited to, recruitment, selection, job assignment, compensation, discipline, promotion, termination, and access to benefits and training. The firm is thus committed to providing a work environment that is free of prohibited discrimination, which includes harassment that is based on any legally protected status.

General sign-off: Specific duties for this position will be assigned; the requirements may vary from time to time, depending on the needs of the firm.