Job Description

About AbbVie

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

The Marketing & Commercial Excellence Coordinator role plays a pivotal role in enhancing the efficiency and productivity of the Marketing and Commercial Excellence team within Allergan Aesthetics. By offering a wide array of administrative and marketing support services, this position aims to streamline operations and foster optimal performance of the department. By effectively managing these administrative and support tasks, you will contribute to the overall efficiency and productivity of the Marketing and Commercial Excellence team, allowing them to focus on their core responsibilities and drive the success of the Commercial Business Unit.

KEY DUTIES AND RESPONSIBILITIES

• Efficiently book on-site and off-site meetings and events.

• Handle logistics, including sourcing materials and equipment.

• Create meeting agendas and ensure compliance with AbbVie Finance policy requirements and limits.

• Coordinate the development of promotional materials as directed by brand leads, working closely with various agencies and managing the promotional review process through Veeva Vault.

• Managing physical/print material inventory levels and coordinating the withdrawal and destruction of expired materials

• Manage purchase orders and invoices.

• Track and liaise between shared services and the marketing and commercial excellence teams.

• Print, collate, and distribute materials required by the marketing and commercial excellence teams, including training and promotional materials.

• Ensure the necessary materials, AV equipment, and IT support are sourced for smooth event execution.

• CRM management support and updating CRM systems ensuring data quality by regularly performing data audits and cleaning tasks

• Assist in processing expenses by sourcing necessary documentation, such as attendee lists and detailed invoices.

• Ensure compliance with AbbVie Finance policy requirements and limits.

• Collate and submit ACR documentation to LKU for payment processing.

• Ensure all necessary documentation is provided and meets the policy requirements set out in NovoStar/Procurement Policies

• Report any adverse event within 24 hours as per Allergan’s policies and procedures.

• Proactively participate in AbbVie’s WHS programs, adhere to policies and always promote a safe work environment.

• Adhere to Allergan’s / AbbVie’s internal codes of conduct and compliance processes.

• Other ad hoc duties such as administrative duties, as requested.

Qualifications

• TAFE or equivalent training in secretarial/office management is desirable.

• Extensive experience in administration within pharmaceutical or healthcare fields (at least 4 years).

• Event management experience and/or Diploma in Marketing are desirable.

• Numeracy and basic procurement skills.

• Excellent verbal and written communication skills.

• Dynamic and solutions focused.

• Attention to detail and fast learner.

• Highly organised with a reputation for accountability, prioritisation, delivery, and proactivity.

• Demonstrated highly developed and agile prioritisation skills.

• Proficient IT skills including Microsoft Office (Word, Excel, PowerPoint, Teams, OneDrive), CTE/Concur, VEEVA Promomats, and e-wizard.

Flexibility and Availability: In line with Australia’s 'Right to Disconnect' legislation, we recognise and respect employees' right to refuse contact outside of their working hours, unless such refusal is deemed unreasonable. As we operate in an international, matrixed environment, there may be occasions where your role requires participation in business meetings outside of standard hours. We value and support flexibility and appreciate your willingness to occasionally accommodate these requests to ensure effective collaboration and communication within our global team.

Additional Information

WAYS WE WORK

• All For One Abbvie; We weigh all decisions against the common good. We inspire, share and create as a team. We solve problems for all rather than serving our immediate team.
• Decide Smart & Sure; We make intelligent decisions to create the best outcomes. We act quickly, embrace experimentation, and learn what doesn’t work and get on to what does.
• Agile & Accountable; We streamline and eliminate unnecessary obstacles. We plan but adapt as we go. We delegate and make tough decisions to ensure focus on results, staying keenly aware of the urgency in all we do.
• Clear & Courageous; Open, honest, candid dialogue is core to our work and how we act with each other. We share information freely and continuously to find solutions. We admit mistakes. We grow stronger by putting the courage of our conviction to the test.
• Make Possibilities Real; We question with endless curiosity. We’re never satisfied with good enough—patients depend on us to deliver more. We challenge ourselves to find creative, constructive solutions to turn possibilities into reality.

CODE OF CONDUCT & BUSINESS INTEGRITY STATEMENT

• AbbVie is committed to observing high integrity and ethical standards in all its business dealings with our customers, with each other, business partners and suppliers.
• AbbVie as a responsible corporate citizen will adhere to these standards, as well as to local, national and international laws.
• All AbbVie employees are responsible for maintaining the Company’s reputation for conduct in accordance with the highest level of business integrity, ethics and compliance with the law.
• Soliciting and/or accepting/attempting/offering bribes or any illegal gratification is therefore cause for immediate dismissal.
• AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html