Job Description

Start your career with one of the nation’s fastest-growing auction houses!

At Heritage Auctions, you'll help support the marketing efforts behind the world's largest collectibles auctioneer. From Fine Art and Luxury Goods to Sports Memorabilia, Comics, Coins, and beyond, you'll play an important role in marketing logistics, managing administrative processes, and ensuring marketing initiatives are executed accurately and efficiently. Headquartered in Dallas with offices worldwide, Heritage Auctions offers a collaborative, fast-paced environment where attention to detail, organization, and a passion for excellence are valued. If you enjoy working behind the scenes to keep projects moving forward and want to contribute to connecting collectors with exceptional treasures, we invite you to join our team and grow with a company that celebrates history, culture, and collecting on a global scale.

We are seeking a Marketing Clerk who will provide essential operational and administrative support to our marketing team. This person will assist the Director of Marketing and the broader team by keeping materials flowing, timelines tracked, and departments aligned. Your contribution will be essential in helping the team stay organized and meet the shifting needs of every auction category. This is a project coordination role for print marketing—not a creative, content production, IT, or social media position.

LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

BENEFITS:

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Onsite gym with access to a personal trainer

COMPENSATION: Commensurate with experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Operations & Logistics

• Create, maintain, and distribute auction room and hallway posters
• Manage promotional item inventory and reorder as needed
• Coordinate promo item shipments for events, offices, and shows

Administrative Support

• Receive, sort, and distribute daily mail
• Order and manage office supply inventory for the department
• Code and track invoices and assign costs to appropriate job tickets
• Support the Director of Marketing with scheduling and general admin duties

Marketing & Production Coordination

• Assist in producing marketing materials for various categories and campaigns
• Create event collateral
• Help track marketing timelines and collaborate on scheduling across departments
• Monitor and help manage internal marketing calendars to ensure deadlines are met
• Act as a secondary point of contact for cross-departmental coordination efforts
• Opportunity for additional category project management for the right candidate

Requirements

SKILLS AND EXPERIENCE:

• Strong organizational and time management skills with the ability to juggle multiple priorities and quick turnaround times
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with project management software such as Robohead or similar tools (a plus)
• Ability to work independently with minimal supervision and take ownership of responsibilities
• Positive attitude, team-oriented mindset, and a willingness to receive and act on feedback
• Strong communication skills and comfort collaborating with stakeholders across the company
• Experience in production management or coordinating complex timelines is a plus
• Comfortable working across teams and personalities, with a calm, professional demeanor

WORK ENVIRONMENT: Individuals must work independently in a fast-paced, team-focused environment with tight turnaround deadlines.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE