Job Description

Bank of Singapore opens doors to new opportunities.

At Bank of Singapore, we are constantly on the lookout for exceptional individuals to join our team. We promote a culture of openness, teamwork and fairness. Most importantly, we invest in our people through our programmes that develop them on both professional and personal levels. Besides attractive remuneration packages, we offer non-financial benefits and opportunities to develop your potential within OCBC Group’s global network of subsidiaries and offices. If you have passion, drive and the will to succeed, rise to the challenge today!

Bank of Singapore opens doors to new opportunities.

At Bank of Singapore, we are constantly on the lookout for exceptional individuals to join our team. We promote a culture of openness, teamwork and fairness. Most importantly, we invest in our people through our programmes that develop them on both professional and personal levels. Besides attractive remuneration packages, we offer non-financial benefits and opportunities to develop your potential within OCBC Group’s global network of subsidiaries and offices. If you have passion, drive and the will to succeed, rise to the challenge today!

Main Duties

• Work closely with Marketing managers to develop various private client webinar / event concepts, planning and executing marketing programmes in line with Bank of Singapore brand and corporate guidelines, to meet business objectives within approved budget
• For physical events:
  • Handle all events-related administrative work which includes sourcing for required event logistics, obtaining quotes etc
  • liaising with vendors, external and internal speakers, stakeholders
  • preparing all audience communication materials and digital collaterals
  • managing RSVPs pre and post event,
  • creating event listing on external corporate website
  • updating internal Intranet on events calendar
  • setting up and managing conference app
  • closing off projects and preparing post-event analysis decks,
  • and post event reporting on success factors for event.
• Special Projects - consolidating orders / collaterals packing and dissemination / recharging
  • Annual CNY Festive Gifting
  • Concerts
• For online events – prepare online assets for webcast platform, support marketing managers in coordinating with speakers, vendors to facilitate the webinar production, manage Q&A, extract post event guest books for data mining and tracking of event effectiveness.
• Assist onsite at physical / hybrid client events running registration, coordinating Q&A etc.
• Business Administration:
  • Financial Administration:
    • Process and submit invoices to Finance;
    • post event recharging of costs back to markets before closing off projects.
    • For sponsored events: Issuing invoices to external sponsors
    • Client gifting: consolidation and recharging of bank-wide client gifting orders. (concerts / festive gifting etc.)
  • Compliance and Vendor Management & Procurement Support:
    • Assist with Vendor Onboarding submissions
    • Assist with regular KYV submissions / vendor scorecard updates
  • Marketing Team Support:
    • Managing marketing collaterals and logistics inventory.
    • Keeping team up to date on new / ongoing administrative processes rolled out by the organization
    • Assist with new joiner onboarding
    • Assist to prepare high-level strategy decks for presentation to internal stakeholders
  • Bankwide Communication:
    • Festive Gifting (prepare and disseminate bankwide announcements for gifting catalogue)
  • Ensure Marketing events page on Intranet and corporate website is updated with upcoming events and post event video recordings.

Requirements

• Degree holder
• Excellent Microsoft Excel and PowerPoint skills.
• Possess strong communication skills, both written and spoken
• Strong ability to multi-task effectively, work systematically and steadily under pressure
• Able to react steadily and promptly to constant changes across all fronts
• Strong interpersonal skills and able to relate well with colleagues at all levels as well as handle clients with confidence and finesse
• Must be proactive and deliver completed tasks promptly and accurately, possess good MS excel, power point and Word skills.
• Needs to take initiative to propose ideas and concepts, ask the right type of questions to obtain required details.
• Creative and adaptable or flexible in nature / latitude is expected.
• Excellent team player and exhibit a high level of motivation and drive.