Job Description

Job Title: Administrative Assistant, Marketing

Department: Marketing Department

Supervisor: Director of Marketing

Location: Raleigh Office

Pay Type: $17-22/hr

8- Hour Shift, Monday Friday

Provides administrative support to the Director of Marketing and the Marketing team. This includes, but is not limited to, creating and coordination team events and project calendars, organizing meeting and events, and receiving and processing invoices for payment. Creates presentation materials, correspondence, and reports, oversees LSTA Co-op program claims and payments, and makes travel arrangements for the Marketing team. Organizes reports that track expenditures to budget.

Position Duties and Responsibilities

Team Events and Calendars. Creates team calendars to include individual schedules and event schedule to coordinates activities with multiple parties, both internal and external. Ensures coordination of stakeholder availability to participate with no conflicts.

Organizing Events. Works with event planning teams at LSTA and with LSTA Dealers, organizing and coordinating meetings and events to maximize efficiency and event effectiveness.

Invoice Processing. Receives and processes invoices for Marketing Department and related functions and events. Secures approvals and requests payments. Follows up to ensure timely payments to dealers and vendors. Tracks spending to relevant budgets.

Creates and Edits Presentations. Uses various media to create and edit presentations and marketing materials following direction from Marketing team. Proofs presentations and marketing materials. Demonstrates proficiency with PowerPoint and other related media.

Correspondence and Reports. Drafts and prepares correspondence and other documents for the Marketing team. Develops and updates reports. Tracks and reports budget utilization against spending.

LSTA Co-Op Program. Oversees administration of LSTAs Co-op program for dealer marketing activity. Receives and processes co-op claims for approval and payment to dealers. Tracks co-op utilization against budgets.

Teamwork and Collaboration. Actively engages in team meetings, and provides timely feedback to team regarding work topics. Integrates team efforts across work team. Understands available resources, and utilizes those resources when appropriate.

Leadership. Acts with integrity. Treats others with dignity and respect. Models behavior that is consistent with LS Tractors values. Delivers on commitments and deadlines.

Communication Effectively communicates with team members. Demonstrates sound oral and written communication skills. Communicates effectively and professionally to both internal and external parties. Executes effective customer communication and relationship building techniques.

Minimum Requirements:

Education and Experience Required

Required High School Diploma or equivalent, prefer bachelors degree.

3 years experience in an office environment, providing administrative support, including reports and data preferably to sales or marketing teams.

Requires 2 years of experience developing and editing presentations and communication pieces.

Prefer experience using SAP or LWS or similar data systems.

Skills, Knowledge and Abilities Required

Strong organizational and planning skills, including time management and work prioritization.

Resourcefulness and problem-solving aptitude

Excellent communication skills

Requires advanced computer skills with Microsoft Office, particularly Excel and PowerPoint.

LS Tractor offers a competitive compensation package that includes:

Competitive Base Pay and Bonus Pay

Health Insurance coverage starts on day one, employee coverage paid 100% by LS Tractor, dependent coverage premium 50% paid by LS Tractor

After 90-days Company paid

Short-term Disability

Long Term Disability

Basic Life Insurance

After 90-days Optional Coverage

Dental

Vision

Accident Insurance

Optional Life Insurance

Cancer Insurance

Paid Vacation and Personal Days

11 Paid Holidays

401k with Company match after 1 year