Job Description

Marketing & Administrative Assistant

Location: Mississauga, ON

Job Type: Full-Time, In-Office

Are you the person who naturally stays one step ahead?

We're supporting a client with an urgent search for a Marketing & Administrative Assistant, a role designed for someone who is highly organized, proactive and comfortable wearing many hats.

This isn't a position where you'll simply wait for a to-do list. You'll be trusted to manage priorities, keep things moving, solve problems and anticipate what needs to happen next.

If you're someone who enjoys variety, takes ownership and gets satisfaction from making things run smoothly, this could be a great fit.

What You'll Do

• Manage calendars, meetings, appointments and schedules.
• Manage and organize the executive's inbox, including prioritizing emails and following up on outstanding items.
• Prepare agendas, meeting materials and follow-up notes.
• Draft professional emails, correspondence, reports and presentations.
• Track priorities, deadlines and outstanding action items.
• Coordinate with employees, clients, vendors and external contacts.
• Conduct research and summarize information.
• Assist with receipts, expenses, financial records and basic bookkeeping.
• Support Accounts Payable and Accounts Receivable documentation.
• Support social media content, scheduling and social media activities.
• Assist with marketing campaigns, promotions and related marketing activities.
• Create presentations, graphics and business materials using Canva.
• Help organize meetings, lunches, events and employee activities.
• Monitor office supplies, refreshments and general workplace needs.
• Support CRM updates, project tracking, vendors and special projects.
• Assist with designated personal administrative tasks for the executive.

What We're Looking For

We're looking for someone who is organized, polished, resourceful and naturally proactive.

You should have:

• 2–5 years of experience in executive assistance, administration, office management or a similar role.
• Experience supporting a senior executive, entrepreneur or business owner is an asset.
• Experience with inbox and email management.
• Excellent communication and organizational skills.
• Strong attention to detail and follow-through.
• The ability to manage competing priorities.
• Professionalism, discretion and sound judgment.
• Experience with social media and marketing campaigns is an asset.
• Basic bookkeeping or financial administration experience is an asset.
• Strong comfort with Microsoft 365 and Canva.
• Experience with QuickBooks, CRM systems or similar tools is an asset.

What Makes Someone Successful in This Role?

The right person doesn't need to be reminded about every detail. They notice, organize, follow up and take action.

You'll know you're succeeding when the executive is prepared for what's coming, deadlines aren't missed, communications are handled promptly, marketing activities stay organized, and everyday responsibilities are handled smoothly.

The goal is to grow from learning the role → executing → taking ownership → anticipating.

Why This Opportunity?

This is a great opportunity for someone who wants more than a traditional administrative position. You'll work across executive support, finance, marketing, social media, operations, events and projects, giving you broad exposure and the opportunity to make a visible impact.

If you enjoy variety, thrive on responsibility and take pride in being the person others can rely on, you'll have plenty of room to make this role your own.

Ready for Your Next Opportunity?

If you're the type of person who keeps the details organized, stays calm when priorities change and is always thinking one step ahead, we want to hear from you.

This is an urgent opportunity, and we're moving quickly to connect with qualified candidates.

If this sounds like you, apply today with your resume. We look forward to hearing from you.