***PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES***

Reporting structure

Reports to: Head of Marine Personnel

Direct Reportees: None

and Purpose

Provide advanced vessels crewing/manning financial coordination and cost governance support to the Marine Personnel function. Act as a cross functional facilitator, ensuring accurate cost allocation, robust expenditure monitoring, and effective financial communication across Fleet, Marine Personnel, Procurement, and Finance for matters related to vessels’ crewing/manning.

Serve as a subject matter resource on vessels crewing/manning OPEX control, payroll linked cost analysis, and vendor related expenditure, contributing to improved budget discipline and data driven decision making.

Accountabilities

Key Accountabilities:

1. Oversee and validate the monthly seafarers’ wage execution across all vessels, ensuring timely and accurate disbursement of payments, continuous verification of bank details, and full compliance with established payroll governance and financial control standards.
2. Interpret, track, and communicate crew and manning OPEX budget performance to Fleet Management and Superintendents, enabling accurate and timely manning OPEX allocation and variance resolution.
3. Ensure all crew related costs are properly authorized, accurately recorded, and consistently allocated to the correct GL accounts in line with approved budgets, finance policies, and internal control requirements.
4. Maintain complete, accurate, and audit ready supporting documentation to support reviews, audits, and variance analysis.
5. Serve as the central liaison between MPD, Fleet, Finance, Procurement, and external service providers to ensure seamless information flow and timely contract execution related to vessels crewing/manning.
6. Support vessels crewing/manning procurement activities by consolidating data and preparing financial inputs for crewing contracts and commercial assessments.
7. Coordinate with Finance to validate vessels crewing/manning vendors’ invoices, confirm proper GL/cost center application, and review month end cost allocation outputs.
8. Monitor vessels crewing/manning expenditure trends, highlight deviations, and provide structured financial insights to the Head of Marine Personnel and Technical Manager.
9. Generate analytical reports, dashboards, and cost summaries related to vessels crewing/manning enabling senior leadership to assess operational efficiency and cost performance.
10. Maintain high integrity of vessels crewing/manning OPEX records, ensuring accuracy, traceability, and readiness for audits, management reviews, and budgeting cycles.
11. Identify opportunities to optimize vessels crewing/manning cost control workflows, strengthen financial reporting, and enhance data accuracy.
12. Support system improvements or digitalization initiatives related to payroll linked cost allocation, cost capture, and reporting tools.
13. Promote best practices in vessels crewing/manning financial documentation and cost monitoring across vessels and internal teams.

Generic Accountabilities:
Quality, Health, Safety, & Environment (QHSE):
14. Adhere to all relevant QHSE policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures:
15. Follow all relevant departmental policies and procedures so that work is carried out in a controlled and consistent manner.

Others:
16. Carry out any other duties as directed by the immediate supervisor.

Competencies

Qualifications, Experience and Job Skills

Qualifications:

• Bachelor’s degree in accounting, Finance, Business Management/Administration, or related field

Experience:

• 5 years’ experience in cost control, financial coordination, or payroll linked accounting role with a relevant and reputable shipping company or 8 years ashore in similar cost control role and finance activities with a non-shipping company.

Job Specific Skills:

• Understanding of various analytical and problem-solving tools and methodologies
• Ability to develop and implement cost-saving initiatives.
• Working with ERP systems (SAP/AMOS/Crewing systems)
• Computer literate Microsoft suite of products.