Job Description

Department

AHD Staff: MAPH Administration

About the Department

The Master of Arts Program in the Humanities (MAPH) at the University of Chicago is designed to allow you the freedom to either focus on one academic discipline or explore interdisciplinary interests that may not fit well within a traditional MA program. That flexibility, combined with our strong support network, can help you take the next step in your professional and academic life in a short amount of time - more than 90% of our students graduate in 9 months.Reporting to the Associate Director and Manager of Student Affairs in MAPH, the Program Mentor supports the academic work of the students in our one- or two-year program through mentoring and advising; supports recruitment through individual communication with prospective students and through social media channels; supports and designs supplemental educational, career development, and social events.

The MAPH community is collaborative and enthusiastic, and our success depends on the excellent work of our mentors. Together with the rest of the MAPH staff and preceptors, our mentors actively engage with and help approximately one hundred new graduate students.

This is a one-year position starting July 1 through June 30 of the following year, with the possibility of renewal for one additional year depending on performance, budget, and operational need. If the position is not renewed, severance is not an option. Interested candidates please be sure to upload all required materials with your application and indicated in the job description.

Responsibilities

• Provides one-on-one personal, academic, and professional guidance for current MAPH students; holds regular office hours and offering availability by email for individual meetings.
• Collaborates with program faculty in supporting students’ academic progress throughout the program.
• Provides feedback on job application materials and connects current MAPH students with relevant alumni.
• Demonstrates independent judgement and discretion to determine when student issues arise and refers students to the Associate Director.
• Corresponds with prospective students in-person, on Zoom, and via email.
• Provides individual and specific feedback to students who request more information about the program.
• Hosts informational webinars for prospective students throughout the academic year.
• Creates content for all program social media accounts including Instagram, Facebook, Twitter, and LinkedIn.
• Researches MAPH alumni to create new alumni profiles for the MAPH website and social media accounts.
• Creates marketing materials including posters, flyers, a weekly newsletter, and website content.
• Edits Common Forms, MAPH’s online journal, with independent discretion in making decisions about content and editorial policy.
• Supervises student Editorial Fellows for Common Forms.
• Plans and executes all program-wide events, including Alumni Career Night, student works in progress conference, Prom, alumni reunion events, visiting author readings, Visit Days, convocation events, etc.
• Independently plans and executes 20 MAPH social hours and 14 panels focused on academic and career success.
• Organizes events and streamlines access to career programming and resources in collaboration with UChicagoGRAD.
• Supervises Humanities Division Graduate Student Council members and student events committee members; facilitates acquisition of student government funds for social outings; oversees MAPH student event quarterly budgets.
• Assists in the smooth day-to-day running of the MAPH office; may be required to answer phones, clean the office and lounge, make copies, compile core course materials, post lectures, manage databases, order food and supplies, etc.
• Recruits and/or evaluates applicants for admission by interviewing, reading applications and summarizing evaluations. Completes these routine tasks with guidance and instruction from others.
• Maintains relationships with all individuals involved in the recruitment process, including routinely counseling students and parents regarding the admission process.
• Participates in special projects such as developing marketing materials, monitoring budgets and recruiting underrepresented groups.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

---

Preferred Qualifications

Education:

• Master’s degree in humanities, anticipated no later than the current spring quarter.

Experience:

• Event planning.
• Peer mentoring.
• Academic recruitment, student advising or career advising.
• Editorial experience.
• Writing, marketing, and communication experience.

Technical Skills or Knowledge:

• Advanced writing and proofreading skills.
• Design skills.
• Proficient in MS office suite.
• Familiarity with marketing and social media platforms.
• Proficient in Canva, Adobe, or other design platform.
• Familiarity with Drupal content management system.
• Proficient in FileMaker or other database software or spreadsheets.

Preferred Competencies

• Manage events from start to finish.

Application Documents

• Resume/CV (required)
• Letter of Interest in this position (required)
• Short answers to the following questions 1) Describe a moment where you gave good advice to a student or peer in crisis? and 2) MAPH is hosting an alumni panel for current students to learn more about careers after the program. How would you go about planning and marketing this kind of event? (required)
• Writing Sample, 10-15 pages double-spaced or two shorter pieces totaling 10-15 pages (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

​
FLSA Status

Exempt

​
Pay Range

$50,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.