Job Description

MANPOWER AND PERSONNEL STAFF REPRESENTATIVE

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients' critical missions and driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

The Manpower and Personnel Staff Representative provides senior-level analysis and advisory support to command leadership on Total Force manpower, personnel, and human capital initiatives. This role manages the command's Joint Manning Document (JMD) and Joint Table of Distribution (JTD) processes, conducts comprehensive manning analysis and forecasting to identify vacancies and skill gaps, and serves as the command's subject matter expert on multi-service evaluation systems (OER/NCOER, FITREP/EVAL, OPR/EPR) and the Joint awards program. The representative leverages expertise in Force Management and Tracking System (FMTS) and authorized joint/military personnel systems to extract, analyze, and synthesize workforce data, translating findings into predictive insights, dashboards, and senior-level reports and briefings. Additionally, this position conducts organizational design analysis, reviews personnel policies and HR initiatives for compliance with DoW, USTRANSCOM, Joint Staff, and Service Component regulations, and acts as a liaison to facilitate resolution of complex service-specific personnel, pay, and entitlement issues, delivering data-driven recommendations that enhance operational effectiveness, personnel retention, and overall force readiness.

JOB RESPONSIBILITIES:

• Provide analysis and recommendations to support the alignment of manpower and personnel programs with organizational goals and future mission requirements. Conduct research on best practices and propose strategic frameworks for leadership consideration.
• Offer senior-level advisory support to leadership on workforce composition, talent management, and retention. This includes:
• Analyzing publicly available demographic and labor market data to inform Total Force (Active, Reserve, National Guard) planning.
• Providing insights on private and public sector best practices for talent attraction, branding, and outreach.
• Developing data-driven recommendations and conceptual frameworks to enhance personnel retention.
• Conduct organizational design analysis and recommend potential models for structural changes.
• Provide comparative assessments of different organizational structures to identify opportunities for enhanced operational effectiveness and resource optimization.
• Analyze joint and service-specific personnel policies, instructions, and regulations. Develop and propose recommendations for command-level policy modifications. The purpose of these recommendations is to provide government leadership with options for improving organizational efficiency and effectiveness.
• Provide subject matter expertise and advisory support regarding Department of War (DoW), U.S. Transportation Command (USTRANSCOM), Joint Staff, and Service Component regulations.
• Review proposed or existing command HR initiatives and provide an analysis of their alignment with higher headquarters policy and regulations.
• Serve as an expert resource to government personnel by interpreting complex regulatory language and providing comparative analysis of compliance practices across different organizations.
• Joint Manning Document (JMD) Management: Actively manage the command's JMD, including validating, creating, and modifying billet requirements. Process Joint Table of Distribution (JTD) change requests and coordinates with higher headquarters to ensure 100% billet accuracy.
• Manning Analysis and Forecasting: Conduct comprehensive manning analysis across all assigned and attached units, identifying critical vacancies, personnel gaps, and skill imbalances. Provide data-driven recommendations and predictive analysis to leadership to mitigate manning shortfalls and support future operations.
• Multi-Service Evaluation Systems: Serve as the command's subject matter expert on the various service-specific evaluation systems (e.g., Army Officer Evaluation Report/Noncommissioned Officer Evaluation Report (OER/NCOER), Navy Fitness Report/Evaluation (FITREP/EVAL), Air Force Officer Performance Report/Enlisted Performance Report (OPR/EPR). Provide authoritative guidance and quality control for all reports to ensure accuracy and compliance with each service's standards.
• Awards and Decorations Program: Manage the command's Joint awards program. This includes processing recommendations for Joint Service awards (e.g., Defense Meritorious Service Medal (DMSM), Joint Service Commendation Medal (JSCM), Joint Service Achievement Medal (JSAM), reviewing submissions for accuracy, managing award quotas, and ensuring compliance with DoW and command policies.
• Conduct advanced statistical analysis of workforce trends, readiness metrics, and demographic data to provide actionable, predictive insights to senior leadership.
• Prepare and present comprehensive, senior-level reports and briefings on manpower status, personnel program performance, and strategic human capital initiatives.
• Force Management and Tracking System (FMTS) Support: Possesses subject matter expertise in FMTS to provide data analysis and advisory support to government leadership. Responsibilities include:
• Extracting and analyzing data to develop reports on personnel status, mobilization trends, and the alignment of personnel with operational requirements.
• Identifying and documenting potential data discrepancies for government review and resolution.
• Providing technical and functional expertise to government users to assist their management of the system.
• Joint HR Systems Analysis: Maintain proficiency in authorized joint and military personnel systems (e.g., DIHRS, service-specific databases) to extract data and perform analysis. Support includes:
• Aggregating and synthesizing data from various sources to create comprehensive personnel reports.
• Providing analysis on personnel trends and metrics to inform government decision-making.
• Liaison Support to Service Components: Serve as a technical facilitator to assist in the resolution of complex, service-specific personnel, pay, and entitlement issues. Support includes:
• Analyze the issues affecting assigned members and prepare draft correspondence and supporting documentation for government review and dissemination.
• Facilitate communication between the command and Service Component personnel centers, ensuring government personnel are equipped with the necessary information to engage in formal resolution.
• Track and report on the status of ongoing issues to government leadership.
• Human Resources Data Analysis: Analyze the Human Resources data environment to identify and recommend opportunities for process improvement and enhanced efficiency. This includes developing dashboards, metrics, and reports to provide leadership with greater situational awareness of the force.

REQUIRED QUALIFICATIONS:

• Active Secret security clearance.
• Has a minimum of 10 years of Federal government experience in Human Resources.
• Must possess demonstrated expertise in both military personnel management (e.g., assignments, promotions, evaluations) and federal civilian human resources (e.g., recruitment, classification, employee relations).

PREFERRED QUALIFICATIONS:

• A bachelor's degree from an accredited institution in Human Resources, Business Administration, Public Administration, or a related field is preferred.
• Experience of serving on a Joint, Combatant Command (CCMD), or Service-level staff is preferred.

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees, making DEFTEC an ideal workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with HR@deftec.com if you require reasonable accommodations.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO STATEMENT

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

OTHER DUTIES

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.