Job Description

Department Overview

The Vivarium Manager oversees the operations and specialized infrastructure of laboratory animal research facilities, maintaining standards of animal welfare, regulatory compliance, and research support. Programs supported by DCM utilize a large variety of laboratory research animals, including but not limited to, fish, amphibians, birds, and a wide range of rodent and non-rodent mammalian species. Ensuring adherence to AAALAC, USDA, and OLAW standards - as well as federal and state statutes - the Manager coordinates closely with veterinarians, researchers, the IACUC, and senior DCM leadership. Additionally, they partner with OHSU and CBRE project teams to manage renovations and maintenance, ensuring optimal environments for laboratory animals and critical research infrastructure. This position interfaces with all departmental members and members of the OHSU research community.

Function/Duties of Position

Staff Management

• Direct and coordinate the assignment, supervision, and training of equipment sanitation, material handling, logistics, animal transport, and facility maintenance staff.
• Regularly adjusts assignments and workloads to meet operational demands.
• Routinely inspects all aspects of animal support operations for completion and thoroughness.
• Provides detailed instructions to team members and promotes collaboration between husbandry, veterinary, and administrative staff.
• Actively engages with research staff on facility infrastructure projects and initiates corrective actions when necessary.
• Promotes adherence to proper husbandry and animal welfare standards and protocols.
• Manage employee recruitment, selection, onboarding, training, performance reviews, and work assignments.
• Approves leave, encourages professional growth, and provides coaching and mentoring.
• Implements disciplinary actions as appropriate.
• Plan for staffing levels, promotions, recognition, and individual development plans.

Develop and administrate quality assurance programs

• Identifies and resolves operational deficiencies related to animal welfare.
• Evaluates and monitors performance of DCM equipment and assets, ensuring timely repairs, replacement.
• Establishes and promotes adherence to rigorous preventative maintenance schedules.

Environmental Animal Health Management

• Coordinates and executes responses to support and infrastructure concerns impacting animal health.
• Ensures all stakeholders are promptly notified of planned or emergency system disruption.
• Identifies and mitigates risks to animal well-being and research integrity.
• Works closely with departmental leadership on emergency response plans to ensure animal wellbeing and the stability of vivarium environmental systems.
• Documents and reports deficiencies in care to senior management, veterinary staff and IACUC.

Regulatory compliance

• Maintains NIH, USDA, and AAALAC standards, as well as applicable federal and state regulations.
• Collaborate with OHSU Design and Construction teams to lead remodeling and renovation projects for animal research facilities.
• Ensure all upgrades meet specialized welfare requirements.

Other duties as assigned.

Required Qualifications

• Bachelor’s degree.
• Five years of relevant experience in an animal research or veterinary environment and 3 years of management/supervisory experience or equivalent combination of both.

• Knowledge of federal, state and local regulations pertaining to laboratory animal care and use.

• Knowledge of animal health and husbandry practices in a laboratory environment, animal behavior, sanitation processes, aseptic techniques and environmental conditions that affect laboratory animals.

• Strong written and oral communication skills.

• Team building and conflict resolutions skills, the ability to multitask and manage workflows with frequent interruptions and changes while remaining flexible and adaptable to change.

• Ability to effectively and proactively manage staff within the guidelines of a union contract and use personnel resources appropriately.

• Computer skills using Microsoft Word, Excel spread sheets and e-mail communication software.

• Skill in providing effective leadership for a large, diverse group of employees.

• American Association for Laboratory Animal Science (AALAS) certification at any level and/or Institute for Laboratory Animal Management (ILAM) certification.

Preferred Qualifications

• Bachelor’s degree in related field (e.g. Biology, animal science, etc.).
• AALAS Certified Manager of Laboratory Animal Resources (CMAR).

Additional Details

Office and work are located within a functional vivarium. Required to work in areas occupied by research animals that may have been dosed with chemical, biological pathogens or radioactive material. Occasional work in wet or soiled area. The position requires participation in the facilities and manager on-call rotation, which requires work on weekends and non-business hours.

Ability to carry and lift 50 pounds. Ability to walk to multiple satellite buildings throughout the OHSU campus both inside and outside during all types of weather. Ability to stand, bend, twist and perform physical work for an entire shift when necessary.

Benefits

• Healthcare for full-time employees covered 100% and 88% for dependents.
• $50K of term life insurance provided at no cost to the employee.
• Two separate above market pension plans to choose from.
• Paid time off - 208 hours per year, prorated for part-time.
• Extended illness bank - 64 hours per year, prorated for part-time.
• 9 paid holidays per year.
• Substantial Tri-Met and C-Tran discounts.
• Employee Assistance Program.
• Childcare service discounts.
• Tuition reimbursement.
• Employee discounts to local and major businesses.

Why apply to OHSU?

We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu