• Project Leadership & Management: Lead special projects from initiation to completion, ensuring alignment with strategic objectives; manage budget, resources and timelines to achieve desired outcomes.
• Strategic & Project Planning: Develop project plans that define scope, objectives, timelines, and resource requirements.
• Facilitation & Stakeholder Management: Assemble and manage cross-functional teams, fostering collaboration, communication and alignment among members.
• Risk Assessment & Mitigation: Identify and address challenges and obstacles that arise during project execution.
• Monitoring & Evaluation: Develop success metrics and evaluation processes, reporting on progress throughout projects.

• Leads end to end delivery of large-scale, significant or cross-functional projects, from project planning and initiation through to launch and stabilization.
• Work collaboratively with business units and leadership team to define project objectives, milestones, and measures of success.
• Maintain strong communication with project stakeholders, including senior leadership, to ensure alignment throughout project.
• On occasion, validates project viability, leading discovery and developing key artifacts that demonstrate ROI and project scope, and facilitates approval or go/no-go decision-making with the senior team.
• Identifies and escalates risks in projects and develops recommendations for path forward.
• Prepares and facilitates regular Steering Committee meetings, providing appropriate inputs and expertise to support decision-making at the senior leadership level.
• Documents key project decisions, including consequences, and holds senior leadership and project sponsors accountable to decisions.
• Manages new and existing vendor outreach and relationships, including procurement processes, vendor negotiation, contracting and payment.
• Develops and maintains key project artifacts including charters, project plans, stakeholder assessments, budgets, process maps, status updates, risk assessments, and other as required by the project.
• On occasion, supports the development of business cases, TORs, MOUs, EOI or RFP responses, or other key documents as requested by the senior leadership team.
• Collaborates with Finance team to prepare project budgets and manage project spend.
• Manages project inter-dependencies, delegating tasks and work to colleagues across the organization, to ensure appropriate sequencing of different workstreams and successful advancement of the project.
• Develops project close reports, measuring success of project, including ROI, and documenting lessons learned and best practices.
• Responsible for maintaining the confidentiality of any information related to the organization, units, programs, staff, and clients, which the duties of the position provide access to.
• Engages/attends in training seminars, conferences, and trade shows to upgrade skills as directed by WoodGreen to fulfill the responsibilities of the position.
• Ensures that anti-racism objectives and community development principles of the organization are achieved.
• Participates in regular staff, supervisory and unit meetings.
• Carries out additional duties as identified from time to time by the VP, PMO.

• A bachelor's degree in business administration, project management, or a related area.
• 3+ years experience in business administration, special projects, project management or related roles
• 1+ years experience managing enterprise-wide, cross-functional or otherwise significant strategic or operational initiatives

• Strong ability to distill complex and large-scale strategic initiatives into defined scopes of work, with clear deliverables and timelines.
• Strong ability to manage multiple workstreams and multi-discipline teams to achieve shared objectives.
• Drive and ability to learn quickly and effectively across a diverse range of project types and sectors.
• Excellent facilitation, communication, and influencing skills.
• Excellent relationship building and management skills, across all levels of an organization (from frontline staff to C-suite executives).
• High degree of comfort with Microsoft suite of products (PPT, Excel, Teams, SharePoint, OneDrive, etc.).
• Demonstrated ability to operate independently with sound decision-making skills.
• Experience in a matrixed reporting structure.
• Familiarity with PMBOK an asset.

WoodGreen is an equal opportunity employer. We are committed to providing an inclusive and barrier-free selection process and work environment. If contacted in relation to an employment opportunity, please advise our People & Culture representatives at careers@woodgreen.org of the accommodation measures required. Information received relating to accommodation will be addressed confidentially.

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