Job Description

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600 diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Summary

The Vessel Accounting Team Manager is responsible for overseeing day-to-day vessel accounting activities for managed vessels and supporting accurate financial reporting, budget monitoring, and expense control. The role acts as a key link between vessel accountants, management, technical teams, and vessel owners to ensure timely and accurate financial operations.

The ideal candidate should possess strong accounting knowledge, leadership capability, and experience in preferably with reputed ship management companies.

Responsible for review, control, and supervision of vessel accounting activities and overall quality control of the activity performed by vessel accounting team, Manage relationships with vessel owners and key stakeholders

Key Roles and Responsibilities

Vessel Accounting Operations

• Overseeing daily accounting activities for assigned vessels.
• Review and verify vessel-related invoices, journal entries etc.
• Ensure accurate accounting of:
• Crew wages and related costs
• Lubricant expenses
• Port disbursements and agency expenses
• Repairs and maintenance costs
• Technical and operational expenses
• Insurance and statutory costs
• Maintain accurate vessel-wise accounting records and reconciliations.
• Review provisional SOA for Handover vessels
• Fund status and settlement of accounts
• Monitor Non-opex fund status (DD/PD/NB)

Accounts Payable & Fund Management

• Review supplier invoice process KPI through Eye-share
• Coordinate timely processing of invoices/journals
• Monitor vessel cash balances and funding requirements.
• Ensure proper documentation and supporting records for all transactions.
• Monitor Pre-payment settlements

Coordination & Stakeholder Support

• Coordinate with technical, crewing, procurement, and operations departments for financial information.
• Liaise with ship owners, managers, auditors, and vendors regarding accounting matters.
• Resolve accounting discrepancies and operational finance issues.

Team Supervision

• Coach/Guide and support vessel accountants in daily activities.
• Review team deliverables for accuracy and timeliness.
• Assist in training new team members on systems and procedures.
• Support implementation of process improvements and standardization.
• Carry-out periodic performance evaluation of direct reports

Job Experience

• Qualified Chartered Accountant
• > 6 years of progressive experience in accounting, financial reporting, and external audits
• Strong working knowledge of International Financial Reporting Standards (IFRS)
• Experience in a customer-facing finance role is highly desirable
• Working knowledge of ERP systems such as Oracle or SAP is preferred
• Prior experience in a Ship Management or Shipping Industry is an advantage

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.