Job Description

Posting number: 10047

Department: Office of Finance and Management

Job classification: Manager - Safety

Posting type: Open

Categories: Management, Safety

Summary

Agency Summary

The purpose and mission of the Office of Financial Management is to be responsive to the priorities and needs of the citizens of Indianapolis and Marion County, to ensure financial stability and operational health; through strategic and accurate budgeting, timely financial reporting, best in class procurement and promoting a culture within our enterprise that empowers professional development and transformative leadership. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Job Summary

This position is responsible for the coordination of safety policy, management, targeted training, reporting, and tracking of incidents. The holder of this position will be the primary source of knowledge for the City-County on Occupational Safety and Health Administration (OSHA) rules and injury prevention and serve as the primary resource in mitigating all OSHA claims across the enterprise. Position requires independent judgment and evaluation of incidents in relation to policy. The position will utilize independent judgment regularly and has authority to execute policy to mitigate hazards that relate to OSHA claims or have potential to result in employee injury. Position reports to Administrator-Risk.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Examples of duties

• Manages and implements the enterprise’s safety policy and audits the actions of departments and agencies
• Provides annual reporting to the Bureau of Labor Statistics (BLS) utilizing the online resources to build OSHA 300 and 301 logs
• Provides leadership on injury prevention techniques and works with the impacted department and other departments and agencies to implement actions such as training, personal protective equipment, near miss investigations, post injury investigations and OSHA reporting
• Leads all efforts to address any OSHA claims or implementation requirements of OSHA findings
• Mitigates possible claims related to environmental factors by working with insurance partners or consultants to perform a number of campus or specific building inspections
• Convenes, orchestrates, and guides the Central Safety Committee comprised of agency safety coordinators
• Participates on local department “Incident Review Boards” as necessary
• Innovatively and critically evaluates the program for new ways to track, receive or host internal accident reporting
• Participates on Requests for Proposal for contractor selection related to Risk and Safety services
• Maintains a library of training material from the National Safety Council
• Attends annual TPA stewardship meetings and maintains a quarterly claims review process in partnership with Human Resources
• Trains staff on OHSA 10 and 30-hour General Industry and Defensive Driving as core sessions
• Supports new hire training to share important facts of the Safety Handbook
• Research, develop and publish content for the “Safety Challenge” newsletter
• Works with or requests contracted vendor support when necessary and manages TPA reporting
• Coordinates with departments and agencies for BLS reporting and manages the overall system
• Must maintain confidentiality at all times
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Qualifications

Minimum Job Requirements and Qualifications

OSHA 30-hour Certification in General Industry with five (5) years’ experience in Safety Management. OSHA 501 and 511 Certification. Experience in working with Third Party Administrators of Workers Compensation Claims. Proven ability to mitigate and correct job hazards and maintain a positive working relationship with impacted workforce. Must have integral knowledge of department functions and must show an ability to recognize and mitigate job hazards. Must maintain a deep desire to ensure safe work environments and create this will in others. Must express a dynamic leadership level that inspires trust of his or her knowledge of safety within others.

Must be able to look at trends and determine injury patterns that can be targeted for corrective action or near-miss investigations. Must have an ability to communicate effectively with both leadership and line of duty staff. Proficient in Microsoft Suite, particularly an intermediate level or higher in Excel.

Preferred Job Requirements and Qualifications

Bachelor’s degree in Industrial Hygiene, Industrial Management, Safety Management or Public Administration.

Certified Safety Professional designation. Knowledge or experience in local government, or the administrative process and all previously listed requirements and qualifications.

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.

Supplemental information

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Physical Conditions

1. Sitting at a desk the majority of the day
2. Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
3. Tasks may involve extended periods of time at keyboard or workstation
4. Tasks require the ability to perceive and hear sounds and see visual cues or signals
5. Tasks require the ability to communicate orally