Manage and coordinate the daily operations of the Procurement department, including the procurement of goods, services, equipment, and other resources required to support UNFCU's operating units. Oversee the procurement intake, approval, purchase order, receiving, and invoice validation processes to ensure procurement activities are completed efficiently, accurately, and in accordance with applicable policies, procedures, and governance requirements. Partner with business units and other internal stakeholders to support sourcing activities, negotiate contracts with third parties, manage renewals, and ensure supplier engagements align with organizational needs and policy requirements. Identify opportunities to improve procurement processes, strengthen controls, optimize vendor value, and enhance service delivery across the organization.
ACCOUNTABILITIES:
• Regardless of seniority or role, uphold UNFCU’s mission, core values, and guiding principles by providing an exceptional service experience to colleagues and members alike through consistent demonstration of our service excellence behaviors.• Lead the development and execution of procurement strategies that align with organizational goals, budget objectives, risk management standards, and operational needs.• Lead and manage complex, high-value sourcing initiatives and competitive bidding processes, including RFIs, RFQs, and RFPs, ensuring vendor selections support business objectives, financial goals, and overall value to the Credit Union.• Manage the end-to-end sourcing lifecycle, including requirements gathering, solicitation development, vendor evaluations, supplier selection, negotiations, and award recommendations.• Identify and implement opportunities for cost savings, supplier consolidation, process improvements, value optimization, and enhanced procurement efficiencies.• Conduct market research and supplier assessments to identify qualified vendors, competitive pricing, emerging sourcing opportunities, and industry best practices.• Ensure procurement activities are performed in accordance with applicable procurement policies, procedures, delegated authority requirements, regulatory expectations, and related compliance processes.• Lead, coach, and develop team responsible for procurement and inventory management activities, fostering a high-performing and service-focused culture.• Coordinate domestic and international procurement of equipment, durable goods, supplies, and services to meet organizational requirements while achieving appropriate quality, value, and cost effectiveness.• Negotiate large-scale and volume-discount contracts for goods and services, both domestically and internationally, including coordination with governmental and United Nations agencies, where appropriate, to leverage purchasing power and achieve favorable pricing.• Support Procurement Committee approval processes for exceptions to RFx requirements, large-dollar contracts, significant expenditures, and other matters requiring governance review.• Maintain updated and accurate procurement documentation and support internal audits, regulatory examinations, and procurement-related reviews.• Partner with business units to understand operational needs, provide procurement guidance, and ensure sourcing activities are aligned with stakeholder requirements.• Collaborate with Finance and Accounting to address, resolve, and improve invoice payment processes and related vendor payment issues.• Optimize inventory management by leveraging salvage and surplus equipment where appropriate, developing non-restrictive specifications that promote competition, and support cost-effective purchasing decisions.• Maintain appropriate segregation of duties between purchasing activities and invoice validation to avoid actual or perceived conflicts of interest.• Forecast and manage the Procurement department annual operating and capital budgets, ensuring activities are completed within approved budget parameters.• Collaborate with internal stakeholders to ensure procurement processes, systems, and service delivery meet business needs and support organizational objectives.• Identify and implement continuous improvement across processes, controls, systems, and reporting capabilities.• Maintain current knowledge of procurement trends, regulatory changes, supplier management practices, and third-party risk management best practices.• Manage ad hoc projects and special initiatives in support of Procurement, Inventory Management, and the broader organizational priorities. • Ensure compliance with applicable federal and state laws, regulations, and UNFCU's Code of Ethics and Business Conduct.
• Bachelor’s degree • 5-7 years of professional experience in sourcing, procurement, purchasing, supply chain, or contract administration required, preferably within a regulated, financial services, not-for-profit, or similarly complex organization
• Procurement, sourcing, supply chain, or purchasing certification preferred
• Demonstrated experience leading complex, high-value sourcing activities, including RFIs, RFQs, RFPs, vendor evaluations, bid analysis, negotiations, and award recommendations
• Experience managing procurement systems, inventory, purchase orders, invoice validation, and audit-ready documentation; procurement/supply chain certification and prior leadership experience preferred
• Strong strategic negotiation, contract management, vendor evaluation, sourcing, and market assessment skills
• Advanced analytical and problem-solving abilities, including proficiency in Microsoft Excel for spend analysis, reporting, and trend analysis
• Knowledge of IT hardware, software, technology services, software licensing, maintenance agreements, and Information Security procurement
• Experience with asset tracking and lifecycle management, including barcode systems and physical inventory control
• Excellent communication skills
• Expert in procurement operations
UNFCU is a global not-for-profit financial institution that serves the UN community. We are committed to providing peace of mind to our members and colleagues and strive to achieve service excellence in all that we do. The best part of UNFCU is the people. Those that choose to work with us often find personal fulfillment, professional growth and a purposeful culture. UNFCU is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. UNFCU prohibits discrimination and harassment of any type. All applicants will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by country, federal, state or local laws.
The United Nations Federal Credit Union (UNFCU), founded in 1947, is a member-owned, not-for-profit cooperative that offers a range of banking, investment and insurance products and services to the global UN community. We have more than 200,000 members in over 200 countries, assets in excess of USD $8B, and more than 700 employees. UNFCU is committed to social responsibility and we support causes worldwide. Headquartered in Long Island City - Queens, and with branches in New York City and offices in Washington, D.C. and McLean, VA, UNFCU also has representative offices in Geneva, Switzerland; Vienna, Austria; Nairobi, Kenya, Rome, Italy and Entebbe, Uganda. For more information, visit www.unfcu.org.
As an employer, our benefits are second to none, and include comprehensive medical, dental and vision; 401k with dollar for dollar matching contributions and immediate vesting; a generous defined benefit cash balance plan; tuition reimbursement; volunteer time off; company paid life & disability coverage; flexible spending accounts; and maternity/paternity leave to name a few!
We are committed to embedding diversity in all areas of our business. We promote an environment of equity and inclusion where we embrace and leverage our differences to drive organizational success. Our staff is representative of the global membership we serve.
Because of this diversity, we can understand, communicate, empathize, and connect with each and every member. Our employees, and the exceptional service they provide, are our core strength as we provide peace of mind to our members.
UNFCU has a dedicated Diversity, Equity, Inclusion and Belonging (DEIB) Council and several business resource groups (BRGs) comprised of staff volunteers. Each BRG hosts educational events and activities to empower their members and allies. The BRGs also identify and implement measurable best practices that further embed DEI in UNFCU’s corporate culture.
An Equal Opportunity & Affirmative Action Employer
