Job Description

The Office Manager is responsible for overseeing the day-to-day operations of Holtec Taiwan, ensuring efficient office administration, financial and cash management, project documentation control, translation oversight, and contract administration support.

Location: Taipei, Taiwan

1. Office Operations Management

• Manage and oversee daily operations of the Holtec Taiwan office.
• Maintain office facilities, equipment, supplies, and service contracts.
• Coordinate administrative support functions, including travel arrangements, meeting logistics, visitor coordination, and event management.
• Develop and implement office policies and procedures to improve efficiency and compliance.
• Serve as the local point of contact for external service providers, landlords, banks, and government agencies.
• Ensure compliance with company policies and local regulatory requirements.

2. Cash and Bank Account Management

• Manage company cash flow and monitor operating expenses.
• Administer local bank accounts, including payment processing, wire transfers, and account reconciliations.
• Coordinate with corporate finance and accounting departments regarding funding requests, expense reporting, and financial records.
• Track office operating budgets and prepare periodic financial reports.
• Ensure compliance with internal financial controls and approval processes.
• Support tax filings, statutory reporting, and audits in coordination with external accountants and corporate finance personnel.

3. Project Documentation Management

• Establish and maintain document control systems for the Chinshan (N1) and Kuosheng (N2) SNF Dry Storage Projects.
• Manage receipt, distribution, storage, retrieval, and archiving of project documents.
• Maintain document registers, correspondence logs, submittal records, and project databases.
• Ensure project documentation is current, complete, and properly controlled in accordance with company and customer requirements.
• Support preparation and submission of technical, commercial, and regulatory project documentation.

4. Translation and Localization Oversight

• Coordinate and oversee translation of technical, contractual, legal, and business documents between English and Traditional Chinese.
• Review translated documents for completeness, consistency, accuracy, and proper technical terminology.
• Maintain standardized bilingual terminology and document templates.
• Coordinate external translation resources when required.
• Support communications between Holtec headquarters, project teams, customers, and government agencies.

5. Contract Administration and Management

• Support the administration and execution of customer contracts, subcontracts, and service agreements.
• Maintain contract records, amendments, correspondence, and compliance documentation.
• Coordinate with legal, commercial, and project teams regarding contractual obligations and potential changes.
• Assist in contract reviews, risk assessments, and claim documentation.
• Monitor contract compliance and identify potential commercial risks.

6. Project and Corporate Coordination

• Coordinate meetings and communications among local and international project stakeholders.
• Prepare management reports, presentations, meeting minutes, and executive summaries.
• Support project managers with administrative and operational requirements.
• Assist in business development activities, proposal preparation, and corporate initiatives as assigned.
• Facilitate communication between Holtec Taiwan and Holtec headquarters.

A Generation Ahead by Design™
Investing in people who power the future.

We believe great work deserves great rewards. Our benefits go beyond the basics, reflecting our commitment to supporting your whole self…your health, your future, and your career growth. Benefits eligibility and offerings may vary based on role, location, and employment status.

If you’re driven to solve meaningful challenges and make a lasting impact, we invite you to build your career at Holtec— a generation ahead by design™