Job Description

Manager of GME - Full Time

Shift: 8:00am - 4:30pm

PATIENT POPULATION:
The patient population served can be all patients including geriatric, adult, adolescent, pediatric, and newborn. This also includes services which affect facility staff, physicians, visitors, vendors and the general public.

The Manager of Graduate Medical Education (GME), in collaboration with the DIO, and GMEC, provides oversight of the training programs, including oversight of the GME Staff, Residents and inclusive budget management, staffing levels and performance evaluations. Conducts regular audits of New Innovations to ensure trainee files contain accurate and complete information needed for the cost report. This is inclusive of: rotation schedules, Medical School diplomas, ECFMG certificates, dates of enrollment, trainee demographics, duty hours and location for trainee hours. Works directly with Program Coordinator to pull requested information, update files and adjust records to ensure compliance with CMS requirements. Will function as point person with ACGME surveys and reports.

Must be able to work normal/scheduled working hours to include Holidays, call-backs, weeknights, weekends, and on-call. Agrees to participate, as directed, in emergencies and community disasters during scheduled and unscheduled hours. As a designated disaster service worker you are required to assist in times of need pursuant to the California Emergency Services Act.
(Gov’t. Code §§ 3100, 3102)

Your position has been defined as exempt (Exempt employees are paid on a salary basis as their duties may include more complex tasks that require them to work inconsistent or longer hours on a weekly basis. Exempt salaried employees also may be obligated to work as many hours as required to fulfill their responsibilities.) therefore you may have the ability to work remote as long as your VP has given prior approval. In the event remote work is required 100% of the time or for a defined period of time for a medical accommodation, a full telework agreement must be completed and approved by both your VP and the President/CEO before remote work begins.

Needs to recognize that they have an affirmative duty and responsibility for reporting perceived misconduct, including actual or potential violations of laws, regulations, policies, procedures, or this organization’s standards/code of conduct.

The employee shall work well under pressure, meet multiple and sometimes competing deadlines; and the incumbent shall at all times demonstrate cooperative behavior with colleagues and supervisors.

EDUCATION/TRAINING/EXPERIENCE:
This position must be able to perform all essential functions listed below. A bachelor’s degree in healthcare administration or 5 years of management experience is required. Experience in Graduate Medical Education programs is required. Experience in Immigration Law as it relates to J1-Visas and H1B Visas is preferred. Grant writing experience is also preferred. Highly developed communication, interpersonal and organizational skills. Must be detail oriented and have the ability to function independently, use discretion, work under pressure, prioritize tasks and meet deadlines. Proficiency in ERAS, NRMP, ACGME WebADS and web-based residency management system(s). Ability to handle sensitive information with absolute confidentiality. Working knowledge of software applications including Microsoft Word, Excel and PowerPoint. Exercise good judgement, discretion and diplomacy in communications. Ability to make decisions timely and independently or to escalate issues as needed.

LICENSURE/CERTIFICATIONS:
None Required

Responsibilities and Essential Functions:
*Indicates Essential Function

1 * Maintains all affiliation agreements and program letters of agreement for all training programs.
2 * Monitors and ensures the quality and completion of tasks by the staff and provides coverage in absence of coordinator.
3 In collaboration with the DIO, develops, implements and monitors the strategic planning and long-term goals for the program.
4 * Assists the DIO in the management of all Accreditation Council on Graduate Medical Education (ACGME) program reviews including development, organization and support of all training programs in the context of the ACGME's Next Accreditation System including resident contracts and benefits.
5 * Provides oversight of NRMP and ERAS.
6 * Preparation of the ACGME accreditation materials and a resource for training programs preparing for site visits (including mock site visits).
7 * Assumes responsibility for the institutional management and oversight of the GME staff.
8 * Strategically plans for new residency and fellowship programs while maintaining accreditation of ongoing programs.
9 * Instrumental in the preparation of all accreditation documentation and related ACGME correspondences and maintains accreditation files on all training programs.
10 * Works closely with the DIO in all areas related to accreditation documentation for all training programs. Monitors New Innovations for duty hour's compliance and makes recommendations to DIO for any areas of concern.
11 * Responsible for preparing Faculty Service Agreements under the guidance of the DIO, Contracting, Compliance, Legal and Finance Departments.
12 Participates in the preparation and management of the GME Budget.
13 * Research, write, and submit grant proposals to secure funding for programs and projects, ensuring compliance with funder guidelines and organizational objectives.