Job Description

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The MQ Billings Manager to oversee billing operations and ensure our clients' timely and accurate invoicing. The ideal candidate will have excellent attention to detail, strong analytical skills, and the ability to manage a team.

The Billing Manager will create and maintain billing policies and procedures, ensure compliance with regulatory requirements, and develop strategies to improve billing efficiency and accuracy.

Compensation

$100,000- $120,000 Annually. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

• Oversee the billing process and ensure accurate and timely invoicing of clients
• Develop and maintain billing policies and procedures to ensure compliance with regulatory requirements
• Identify opportunities to improve billing efficiency and accuracy and implement strategies to achieve these goals
• Review and analyze billing data to identify trends and areas for improvement
• Trouble shoot IT related system errors to find solution
• Responsible for accurate & timely monthly closing for MQ operations
• Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for the month-end closing
• Collaborate with other departments, such as finance and customer service, to ensure smooth and efficient billing operations
• Respond to billing inquiries and resolve billing issues as needed
• Prepare and present billing reports to senior management
• Perform all data reconciliation with proprietary system
• Assist in the logistics system process to ensure problem resolution, efficiency, and improved distribution
• Ensure the invoices are paid under the correct account and apply credit on SAP
• Plan, implement, evaluate and administer all revenue cycle strategies and processes
• Monitor, respond to, and communicate billing requirements internal & external responsible parties
• Manage billing operations through system process / augmentation ( SAP, TM/WM )
• Participate in other projects or other duties as assigned
• Handle guide, train sub-ordinate overall billing for inbound, Outbound and Pass thru charges

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

Skills

• Excellent written and verbal communication skills
• Problem solving and communication skills
• Proficient PC skills: Microsoft Office Suite (Excel, Word, PowerPoint, and other database systems)
• Strong accounting knowledge and background
• Strong teamwork, multitasking, and time management skills
• Billings Experience

Education & Experience

• Bachelors Degree Required
• 7-10 Years of Accounting, Billings (AR/AP), Invoicing, Logistics, or SCM Experience Required
• 4-7 Years of Managerial Experience Required

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the San Diego, CA office

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.