Job Description

Manager, IT Contracts (District Office)-26001XE

The IT Contracts Manager provides IT contracts administration, initiates guidelines, coordinates activities and provides technical expertise to assure the proper and timely development and/or maintenance and administration of IT contracts.

Maintains conformity to the accepted institutions contracting policies and procedures, and meets IT industry technical/operational requirements in a timely and cost-effective manner.

This includes IT expertise, knowledge, and direction to relay IT contract actions, such as contract initiation processes, technical evaluation criteria, contractor evaluation, contract extensions, contract maintenance renewals and termination.

The position will not have primary approval authority, but will recommend approval based on technical requirements and contract administration experience.

ESSENTIAL FUNCTIONS
Manage IT renewal and maintenance contracts, assisting in supplier/vendor negotiations, negotiating contract terms and conditions, supplier/vendor management, and developing collaborative relationships with internal HCC departments.

Implement and manage contract systems, database improvements and management, and all duties associated with files systems and management.

Serves as the focal link between the Colleges and its business counterparts as well as ensures HCC is benefiting from each documented contract.

Understand and standardize College IT software and hardware maintenance commodity needs.

Develop, implement, maintain, and operate an accurate, district-wide IT contract tracking and management system for all related database that is used to track and analyze IT renewal and maintenance contracts.

Assist in the development of the annual IT Contract Maintenance budget and in tracking expenditures in order to operate within approved budget guidelines.

Ensure that IT contracts are awarded in accordance with HCCS Purchasing Policies and Procedures Manual.

Provide expertise District-wide for IT products and services contracts management, maintains HCC’s IT contracts and entire contract process which includes but is not limited to oversight of contracts signed by the College, contract compliance, accuracy of contracts, modifications to contract, contract closeout efforts, process improvement, project management, problem resolutions, and ensures adherence to procurement industry standards and practices as well as federal and state law standard.

Review all IT Initiative Board Action Items to determine if recurring maintenance or technical support/professional services is required in the ensuing fiscal year and ensure that funds are requested to cover the service.

Ensure that proper support documentation; including applicable vendor insurance certificates are attached to Board Action Items, requisitions, IT Contract Approval Route forms, vendor payment requests, and/or other similar documents to facilitate internal reviews and approvals.

Responsible for all activities required to authorize IT contract approvals and completing all required forms necessary to generate requisition.

Support and provide IT contract administrative services for the Procurement Operations staff in contract formulation, administration, negotiation, analysis, tracking, closure and/or termination.

Act as a liaison between HCC departments and Procurement Operations to initiate renewal actions on current contracts, memorandums of agreement, inter-local agreements, and/or licensing agreements.

Work closely with accounts payables to resolve payment issues and ensure timely payment of invoices.

Assist with all aspects of supplier/vendor negotiations, including contract terms, pricing, and price re-determinations.

Ensure that suppliers meet defined requirements, goals, and targets.

Serve as the primary advisor on IT Contracts to the IT Vice Chancellor, Director of IT Administrative Services, Executive Directors, Procurement Operations and Contract Administration and staff members for issues regarding internal and external parties questioning contract compliance issues, purchasing policy, and/or procurement procedures.

Follow District policies and recommends updates to ensure efficient use of fiscal resources and effective use of technology.

Provide customer support to internal and external customers to ensure business between parties’ functions smoothly, and is in charge of resolving any minor conflicts or infringements arising from existing contracts.

Ensure appropriate performance standards of quality, delivery, insurance and warranty are properly identified in formal solicitations.

Collaborate with all levels of management to gather, analyze, summarize, and prepare recommendations on contracts, sourcing strategies and practices and procedures.

Prepare and distribute reports and statistical data to necessary parties to facilitate planning and maintenance of accurate contract records and files.

Maintain current knowledge of regulatory, legislative and industrial changes to ensure changes and/or updates is completed within the required time, as needed.

Responsible for the successful strategy, development and execution of assigned IT contract administration procurement needs to maximize efficiency, cost savings, and reduce liability exposure.

Leverage technology solutions to maximize effectiveness and efficiency in the strategic procurement process.

Investigate new opportunities for utilization of technology as it relates to procurement and contract management throughout the College in order to improve the efficiency and/or effectiveness of the process.

Seek advice from legal experts and/or counsel when appropriate.

Establish and maintain effective working relationships with other employees, officials, and all members of the general public.

Provide assistance to the Director, Procurement Operations prior to and during the formal bidding process for specialized IT maintenance on equipment and services.

Ensure that contracts database systems functions properly for Procurement Operations internal and external customer base.

Conduct field visits as needed and should go out and meet business partners.

Provide leadership in developing key long term supply contracts to achieve continuous improvement.

Perform other duties, tasks and assignments as required and assigned.

QUALIFICATIONS
Education & Experience

Bachelor’s Degree from an accredited institution, preferably in business administration/contract administration, management information systems, computer science, or related field required
5 years of experience in information technology with at least 3 years administering IT maintenance and renewal contracts for goods, site licenses, supplies and equipment is required

Licensing & Certification

Valid Texas Driver License

Special Skills

MS Office Programs
Information Management Systems
Project Management
Knowledge of software packages
IT Contracts
Texas Contract Administration guidelines
Historically Underutilized Business outreach and reporting

Competencies

Delivering High Quality Work
Accepting Responsibility
Serving Customers
Supporting Organizational Goals
Driving Continuous Improvement
Acting with Integrity
Thinking Critically
Managing Change
Communicating Effectively

Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Qualifications

The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location
Houston is a city with limitless possibilities:

Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
145 languages are spoken here.
Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.

EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX, 77266
713 718.8271 or hcc.oeotix@hccs.edu

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.

Job

Managerial & Professional

Primary Location

United States

Posting Date

Jul 21, 2026

Closing Date

Aug 21, 2026

Starting Salary

70,431.00

About Houston City College

Industry

Unknown

Company Size

Unknown

Headquarters

Unknown

Year Founded

Unknown

Website

hccs.edu

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