Job Description

EMPLOYMENT TYPE: Permanent

DEPARTMENT: Private Client

DIVISION: Private Capita Services

WORKPLACE STRUCTURE: Hybrid

PURPOSE OF JOB

The Head of Company Secretary is the
organisation’s principal governance authority, responsible for leading the
corporate secretarial function, ensuring full compliance with the Companies
Act, ACRA regulations, SGX Listing Rules (where applicable), and internal
governance frameworks. This role provides strategic oversight of entity
management, board administration, regulatory filings, and corporate governance
standards across the organisation’s entire portfolio.
The Head of Company Secretary also serves as
the organisation’s ACRA Qualified Individual (RQI), authorised to
execute regulated filings and supervise statutory compliance activities.

MAIN RESPONSIBILITIES AND SUTIES

• Administrative and company secretarial support to a portfolio of Group companies.
  
• Board meeting preparation including collation and production of board packs including the use of electronic board portals.
  
• Attendance at board and committee meetings with administrative responsibilities.
  
• Maintaining the records for committees and boards.
  
• Provide guidance to directors on their responsibilities under the rules and regulations to which they are subject and on how those responsibilities should be discharged.
  
• Support chairs in ensuring the boards function efficiently and effectively.
  
• Complete Banking Administration duties which include for example, account opening procedures.
  
• Ensuring compliance with Group policies and procedures.
  
• Organising, updating and maintaining board meeting calendars and schedules.
  
• Assisting with the preparation of statutory filings and statutory record management.
  
• Assist members of the team, as needed, to deliver to agreed scope and timescales.
  
• All administrative matters in relation to ensuring good record keeping management.
  
• Any other ad hoc tasks required to support the team.
  
• Good organisational and administrative capability.
  
• You will carry out your duties in a professional manner and in accordance with policies and procedures, legal/regulatory requirements, service levels and company standards to meet with business expectations, with the support of other members of the team, when required.
  
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
  
• Adhere to JTC core values and expected behaviours.
  
• Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

• 4-5 years of progressive corporate secretarial experience
  
• Chartered Secretary (ACS/ACIS) or Chartered Governance Professional (ACG).
  
• Eligibility and registration as an ACRA Registered Qualified Individual.
  
• Strong command of Singapore corporate law, governance frameworks, and regulatory requirements.
  
• Proven experience in providing multi-jurisdictional company secretarial and administration support.
  
• Excellent multitasking skills and ability to prioritise tasks.
  
• Good knowledge of company law and/or governance.
  
• Strong analytical and problem-solving skills.
  
• Good organisational and planning capability.
  
• Demonstrate initiative.
  
• Proactive approach.
  
• Communication skills (both verbal and written).
  
• Ability to write clearly and concisely.
  
• Ability to work with and influence colleagues at the highest levels.
  
• Strong attention to detail.
  
• Ability to take in and process large amounts of information.
  
• Trustworthy, and able to keep sensitive information confidential.

OUR COMMITMENT TO INCLUSION & WELLBEING

JTC is committed to fostering a healthy, inclusive
organisation where all individuals feel welcome and feel able to participate in
the workplace fully. We value different perspectives, backgrounds and lived
experiences. This includes supporting employee wellbeing so that people feel
equipped to thrive.

#LI-RA1