Atlantic Health Clinical Research & Innovation Institute – Sponsored Projects Administration
The Manager, Post-Award oversees a team responsible for the administrative, financial, and compliance management of sponsored projects following award execution through closeout. This position serves as a key operational leader supporting clinical research studies, industry-sponsored clinical trials, and federal and state grant-funded programs.
Primary responsibilities include oversight of clinical trial revenue cycle management, clinical trial management system (CTMS) administration, post-award financial oversight, cash receipt posting and reconciliation, invoicing and accounts receivable management, time and effort monitoring, regulatory financial compliance, and post-award administration of federal and state grants in accordance with Uniform Guidance (2 CFR Part 200), sponsor requirements, and institutional policies.
The Manager, Post-Award, collaborates closely with principal investigators, research operations, finance, compliance, grants management personnel, and external sponsors to ensure financial stewardship, regulatory compliance, and operational excellence across the research portfolio.
Duties and Responsibilities
Manage post-award financial administration of industry-sponsored clinical trials, research agreements, and investigator-initiated studies.
Oversee clinical trial revenue cycle activities, including:
Cash receipt posting
Payment tracking
Sponsor invoice administration
Accounts receivable monitoring
Reconciliation of sponsor payments against executed budgets and contracts
Verify study milestone payments, enrollment payments, pass-through costs, startup fees, retention payments, and closeout payments.
Review payment discrepancies and work directly with sponsors and CROs to resolve billing and payment issues.
Ensure accurate allocation of research revenue to study accounts and cost centers.
Monitor aging receivables and develop collection strategies for outstanding balances.
Prepare financial reports and forecasts for research leadership and principal investigators.
Support clinical trial budget-to-actual analysis and financial performance monitoring.
Oversee studies, calendars, milestones, billing rules, payment schedules, and financial workflows within the CTMS platform.
Ensure team members create accurate integration of protocol calendars, coverage analysis determinations, budget schedules, and sponsor payment terms.
Monitor CTMS data quality and perform routine audits to ensure data integrity.
Develop and maintain standard operating procedures, user guides, and training materials as needed.
Ensure end-user training and support for research coordinators, financial analysts, and investigators.
Generate operational, financial, enrollment, and performance reports from the CTMS.
Partner with Information Technology and system vendors to implement upgrades, enhancements, and workflow improvements.
Manage post-award administration of federal, state, local, and foundation-sponsored programs.
Monitor grant expenditures to ensure compliance with:
Uniform Guidance (2 CFR Part 200)
Agency-specific regulations
Notice of Award requirements
Sponsor terms and conditions
Institutional policies and procedures
Review expenditures for allowability, allocability, reasonableness, and consistency.
Assist investigators and departments with budget management and spending plans.
Monitor projects burn rates and identify financial risks requiring corrective action.
Prepare and submit financial reports as required by agency sponsors.
Coordinate budget revisions, carryforward requests, no-cost extensions, and other post-award actions.
Review and reconcile grant financial activity routinely.
Support effort reporting and salary allocation.
Collaborate with principal investigators to ensure project objectives are supported by sound financial management.
Ensure institutional compliance with federal regulations governing sponsored programs, including Uniform Guidance.
Maintain documentation supporting financial transactions, cost allocations, effort certifications, and grant expenditures.
Oversee and instruct preparation for UGG / Single Audits (SEFA).
Identify areas of compliance risk and implement process improvements.
Develop and maintain post-award financial dashboards and reports.
Analyze financial trends and identify opportunities to improve cash flow and reimbursement performance.
Track key performance indicators, including:
Accounts receivable aging
Clinical trial payment cycle times
Invoice turnaround times
Grant spending rates
Award closeout timelines
Prepare executive-level summaries for research leadership.
Oversee financial and administrative closeout of clinical trials and grant-funded projects.
Supervise final financial reconciliations and sponsor reporting requirements.
Resolve outstanding receivables and contractual obligations.
Bachelor’s degree in business administration, Finance, Accounting, Healthcare Administration, Public Administration, Research Administration, or a related field required.
Up to 5+ years of progressively responsible experience in sponsored projects administration, clinical research finance, grant administration, or research operations.
Experience managing federal grant awards and industry-sponsored clinical trials.
Experience with clinical trial budgeting, invoicing, payment reconciliation, and revenue cycle management.
Experience with CTMS platforms.
Experience with research accounting processes.
Advanced knowledge of Uniform Guidance (2 CFR Part 200) and federal grants management requirements.
Understanding of clinical trial billing compliance, coverage analysis, and sponsor-funded research administration.
Strong financial management and reconciliation skills.
Experience with research accounting and fund management.
Advanced Microsoft Excel and financial reporting proficiency.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.
Ability to interpret contracts, budgets, payment schedules, and award terms and conditions.
Ability to manage multiple complex projects and competing priorities.
Supervisory Responsibilities
Leads, motivates, and supervises a team of post-award clinical trial professionals through operational workflows to clinical trial and government grant closeout.
Establishes expectations and performance metrics for post-award activity and routinely evaluates and reports.
Monitors timelines, identifies issues, and implements improvement plans as needed.
Engagement-driven.
Recruits, trains, mentors, and evaluates team performance. Conducts workload assessment and resource planning.
Promotes a culture of service, accountability, and continuous improvement.
At Atlantic Health, our promise to our communities is; Anyone who enters one of our facilities will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 22,000 team members. Headquarters in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:
We have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group.
We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:
Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:
Team Member Benefits
Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.
EEO STATEMENT
Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran
Atlantic Health is at the forefront of medicine, setting standards for quality health care in New Jersey, Pennsylvania and the New York metropolitan area. Headquartered in Morristown, NJ, we are a leading non-profit health care system, powered by a passionate workforce of 24,000 team members dedicated to building healthier communities. Atlantic Health serves more than half the state of New Jersey, including 14 counties and 7.5 million people and provides care for the full continuum of health needs across a wide array of settings, including dozens of outpatient and urgent care locations, Atlantic Rehabilitation Institute, Atlantic Health Goryeb Children’s Hospital, Atlantic Visiting Nurse and Atlantic Mobile Health. Our acute care hospitals include:
• Atlantic Health Morristown Medical Center, Morristown, NJ
• Atlantic Health Overlook Medical Center, Summit, NJ
• Atlantic Health Newton Medical Center, Newton, NJ
• Atlantic Health Chilton Medical Center, Pompton Plains, NJ
• Atlantic Health Hackettstown Medical Center, Hackettstown, NJ
• Atlantic Health CentraState Medical Center, Freehold, NJ
We receive awards and recognitions for our extraordinary care and our supportive workplace culture. Below are just a few of our accolades:
• 100 Best Companies to Work For® - Great Place to Work® and FORTUNE® magazine for 16 years
• One of the 100 Best Workplaces for Millennials: Great Place to Work® and FORTUNE® magazine
• America’s Greatest Workplaces in Health Care: Newsweek
• America’s Greatest Workplace for Women, Gen Z and Inclusion and Diversity: Newsweek
• Best Places to Work in Healthcare – Modern Healthcare
• 150 Top Places to work in Healthcare – Becker’s Healthcare
• Best Employers for Workers over 50 – AARP
• Gold-Level "Well Workplace": Wellness Council of America (WELCOA)
• System for Change Award from Practice Greenhealth
