Fleet Manager

Job Title

Fleet Manager

Function

Ground Operations

Reporting to

Head - Operations

1. Purpose

Responsible for entire fleet management in the Ground Hub in terms of ensuring availability of sufficient vehicles for runs, market hiring of vehicles and ensuring vehicle capacity utilizations

2. Key Responsibilities

Responsibilities

• Monitor daily fleet requirements and ensure timely availability of vehicles for all network and feeder runs as per Ground Hub requirements

• Monitor daily allocation of vehicles for various runs

• Ensure optimum fleet utilization (for vehicles originating from the Ground Hub) for network and feeder runs

• Undertake market hiring of vehicles as and when required; Work towards minimizing the market hiring of vehicles through effective planning

• Analyze past trends and future volume projections to identify requirements of additional fleet and coordinate with the Regional Fleet Team for the same

• Support Regional Fleet Manager in activities related to vendor evaluations, rate negotiations and empanelment (if required)

• Administer a comprehensive vehicle maintenance and repair program for all vehicles (company owned and contractual) at the Ground Hub

• Ensure branding of all vehicles as per the company norms

• Ensure adherence to regulatory compliances like fitness certificates, driver licenses, statutory compliances, etc. for all vehicles; Ensure conduct periodic audits to check the same and take corrective actions (if any)

• Allocate sufficient staff i.e. drivers for network runs and feeder runs and conduct daily briefings for drivers

• Monitor drivers performance and ensure adherence to Blue Dart norms by them

• Ensure conduct of regular safety trainings for drivers for ensuring safety of personnel and shipments

3. Key Result Areas and Key Performance Indicators

S. No

Key Result Areas

Key Performance Indicators

1.

Ensure cost effective procurement of fleet in the Hub

• Adherence of fleet procurement cost per kilometer within set threshold level

• % reduction in market hire costs

2.

Ensure fleet availability and utilization in the Hub

• % adherence to timelines for availability of fleet (network and feeder runs)

• % Fleet utilization of fleet in the Hub (network and feeder runs)

3.

Ensure fleet health and proper maintenance

• Conduct of repairs and maintenance programs for fleet (as per plan)

• Conduct of periodic vehicle audits in terms of necessary paperwork, PUC, Driver licenses, road worthiness etc

4.

Branding of vehicles in the Hub

• % Deviations from branding guidelines (as per branding audit)

5.

Ensure regulatory and statutory compliances for Fleet

• % compliance to all applicable statutory and regulatory requirements for fleet

• % licenses expired or not renewed as per timelines

• Costs incurred by company on account of any regulatory non-compliance of fleet

6.

Fleet operators (drivers) development and safety

• Conduct/ delivery of safety trainings & briefings as per plan for drivers

• Cases of fleet breakdown, accidents, etc. reported

7.

Ensure Performance Driven Culture

• Adherence to Performance Management system timelines and guidelines