Job Description

Key Responsibilities

1. Chairwoman’s Personal Events

• Plan, coordinate, and execute private dinners, celebrations, receptions, family occasions, social gatherings, and other personal events for the Chairwoman.
• Coordinate requirements, preferences, schedules, guest arrangements, and special requests with the Chairwoman’s Office.
• Maintain complete confidentiality and discretion regarding all personal and private matters.
• Manage guest lists, invitations, RSVPs, seating, dietary requirements, gifts, transportation, and other guest-related arrangements.
• Source and coordinate venues, catering, décor, entertainment, photographers, security, transportation, staffing, and other event services.
• Manage event budgets, quotations, contracts, payments, and supplier negotiations.
• Conduct venue inspections and oversee event set-up, execution, and breakdown.

1. Corporate & VIP Events

• Plan and deliver conferences, executive meetings, launches, receptions, client functions, awards, retreats, and internal events.
• Develop event concepts, programmes, timelines, budgets, guest lists, and run sheets aligned with business objectives and brand standards.
• Coordinate senior executives, VIP guests, speakers, clients, partners, and internal stakeholders.
• Oversee event set-up, execution, and breakdown to ensure a seamless and high-quality guest experience.

1. Stakeholder, Supplier & Budget Management

• Build and maintain strong relationships with VIPs, senior stakeholders, venues, agencies, hospitality partners, and suppliers.
• Source and negotiate with venues, caterers, production companies, entertainment, décor, transportation, security, and other service providers.
• Manage event budgets, quotations, contracts, purchase orders, invoices, and financial reconciliation.
• Maintain a trusted network of premium venues and preferred suppliers while ensuring cost-effective delivery.

1. Events Operations & Execution

• Develop detailed event plans, checklists, floor plans, seating plans, guest lists, and operational schedules.
• Coordinate logistics and oversee suppliers, contractors, event staff, production teams, and venue requirements.
• Ensure appropriate risk assessments, security, health and safety, contingency plans, and event standards are in place.
• Manage last-minute changes, resolve issues efficiently, and conduct post-event evaluations and follow-up.

Job Requirements:

• Flexibility to work evenings, weekends, public holidays, and outside standard working hours when required.
• Willingness to travel when required for events.
• Ability to manage highly confidential information with complete discretion.
• Ability to work effectively in a fast-paced environment with changing priorities and high expectations.
• Strong availability and responsiveness around key events and engagements.
• Consistently professional, polished, and service-oriented approach.

Skills & Qualifications:

• Bachelor’s degree in Marketing, Communications, Event Management, Hospitality, or a related field.
• 5–7 years of experience in event planning and execution, preferably within premium, fashion, lifestyle, or corporate environments.
• Strong experience in private, VIP, and corporate event management.
• Strong project management, event logistics, and production capabilities.
• Proven experience in budget management, supplier sourcing, and contract negotiation.
• Excellent executive, stakeholder, hospitality, and guest relationship management skills.
• Strong attention to detail, problem-solving, decision-making, and ability to manage competing priorities.
• High level of professionalism, confidentiality, discretion, communication, and personal presentation.