Job Description

Vodafone Idea Limited is an Aditya Birla Group and Vodafone Group partnership. It is India’s leading telecom service provider. The Company provides pan India Voice and Data services across 2G, 3G and 4G platform. With the large spectrum portfolio to support the growing demand for data and voice, the company is committed to deliver delightful customer experiences and contribute towards creating a truly ‘Digital India’ by enabling millions of citizens to connect and build a better tomorrow. The Company is developing infrastructure to introduce newer and smarter technologies, making both retail and enterprise customers future ready with innovative offerings, conveniently accessible through an ecosystem of digital channels as well as extensive on-ground presence. The Company is listed on National Stock Exchange (NSE) and Bombay Stock Exchange (BSE) in India.

We're proud to be an equal opportunity employer. At VIL, we know that diversity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity and fosters a sense of belonging. We strive for everyone to feel valued, connected and empowered to reach their potential and contribute their best.

VIL's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our Values of Passion, Boldness, Trust, Speed and Digital. Consequently, our recruiting efforts are directed towards attracting and retaining best and brightest talents. Our endeavour is to be First Choice for prospective employees.

VIL ensures equal employment opportunity without discrimination or harassment based on race, colour, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

VIL is an equal opportunity employer committed to diversifying its workforce.

Role:

P2P Operations & Vendor Management

Role ID:

22001057

Designation:

SM-Enterprise Fin Ops

Band:

M1

Function:

Finance

Sub-Function:

Enterprise Fin Ops

Reports To:

Enterprise Fin Ops Lead HOFO | ID: 22000999

No. of Direct Reports

0

Location Type:

COR

About Vi

Vodafone Idea Limited (Vi) is one of India’s leading telecom service providers, formed through the merger of two of India's much-loved brands, Vodafone and Idea, and is a partnership between the Aditya Birla Group and Vodafone Group.

With over 200 million customers and a pan-India presence, Vi delivers seamless voice, data, and digital experiences through its robust 4G network and expanding 5G footprint. We are building a future-ready digital ecosystem powered by AI-led technologies, mobility solutions, and enterprise offerings—enabling individuals and businesses to stay connected, productive, and ready for tomorrow.

At Vi, customer-first innovation, network excellence, and digital transformation are at the core of everything we do.

Job Purpose

Execute and control end-to-end Procure-to-Pay and vendor management activities across NLD, ILD, ISP, VIBSL, VITSL, VINGSL, VICSL any other enterprise subsidiary with focus on timely and compliant processing of customs duty, site rental and utilities, ROW, SAC dealer, Capex/Opex and data-services vendor payments. The role ensures completeness of supporting documents and approvals, resolves invoice and vendor-master exceptions, monitors ageing and open items, supports GST and MSME compliance, maintains audit-ready trackers, and coordinates with SSC and business teams for closure of payment, booking and reconciliation issues.

Key Accountabilities

Technical / Functional

1. Vendor payment processing and payment control

a. Process Pan-India customs duty payments for NLD, including advance-funding coordination, verification of BOE, invoice, airway bill or bill of lading, PO, packing list and checklist, HOF approval, SSCRT initiation, payment follow-up and challan circulation.

b. Process site rental, site utilities, ROW, SAC dealer, urgent Capex/Opex, non-PO and data-services vendor payments; validate approvals, DOA, BC/NFA, demand notes and applicable TDS/GST requirements.

c. Validate SAC payment data uploaded in SAP, coordinate GST unblocking with the NLD Tax team, follow up on vendor-master blocks, and track payment through completion.

d. Track data-services vendor/operator open items and coordinate payment release after confirmation from CNC, wherever collection-linked controls apply.

1. Advance, ageing and balance-sheet item management

a. Review advances for NLD, ILD, ISP, VITIL and VITSL; follow up for invoices and GRN, facilitate booking and adjustment against advances, and coordinate TDS reversal where applicable.

b. Provide line-item remarks for creditor, advance and security-deposit ageing; identify payment blocks, pending documents, disconnected sites and recovery actions.

c. Review customs-clearing accounts and GR/IR items, validate data before circulation, and follow up for invoices, GRN and timely clearing.

d. Prepare and process debit/credit notes and transfer recoverable debit balances against available vendor credits with appropriate support and tracking.

1. Invoice booking, IBIPS and exception resolution

a. Review and resolve IBIPS queries through the portal and SAP in coordination with SCM, users, GRN teams, R2R and SSC.

b. Follow up on pending IBIPS approvals, GRN/PO query cases, customs invoices, MSMED vendor invoices and prior-dated invoices, prioritising high-value, ageing and time-sensitive items.

c. Guide users on GRN mismatches and invoice rejection cases and support closure of urgent or critical invoice-booking issues.

d. Maintain NON-PO IBIPS DOA mapping, coordinate replacement of approvers/validators, verify system updates and retain quarterly ICFR evidence.

1. Vendor master, compliance and audit support

a. Coordinate vendor creation, extension, changes and TDS mapping through the SOB portal after document verification and HOF approval.

b. Maintain trackers for customs duty, rental, utilities, ROW payments, agreements, advances and other key open items; follow up for agreement renewals.

c. Support timely GST credit and avoidance of ITC lapse, MSME interest exposure, demurrage and payment disruption through proactive follow-up and documentation.

d. Provide vendor ledgers, payment/invoice status, dealer-vendor lists, GST open-line-item inputs and supporting information to management, Tax, auditors and cross-functional teams.

1. Stakeholder and vendor support

a. Communicate payment details and invoice status to business, Circle, R2R and vendors; resolve queries relating to SAC, rental, utilities and critical payments.

b. Educate new or changed Circle users on centralised customs duty, rental and ROW processes using process notes and direct guidance.

c. Coordinate with SSC, SCM, Tax, R2R, CNC, GRN teams, business users and IT for end-to-end resolution of P2P exceptions.

Managerial

N/A - Individual Contributor

Key KPIs

1. Payment Timeliness and Accuracy - Customs duty, rental, utilities, ROW, SAC, Capex/Opex and other assigned payments processed within agreed timelines with complete supporting documents and approvals.
2. Avoidable Cost Prevention - No avoidable demurrage, late-payment impact, MSME interest exposure or business disruption attributable to processing delay.
3. Advance and Ageing Closure - Timely follow-up and closure of advances, creditor items, security deposits, customs-clearing and GR/IR open items.
4. IBIPS and Invoice Exception Closure - Pending approvals, GRN/PO issues, invoice rejections and SAP/IBIPS queries monitored and resolved within agreed timelines.
5. GST and ITC Protection - Time-sensitive and prior-period invoices followed up to support eligible GST credit and minimise ITC lapse.
6. Vendor Master and DOA Governance - Vendor master and TDS mapping requests accurately completed; NON-PO DOA mapping kept current with quarterly ICFR evidence.
7. Stakeholder Responsiveness and Audit Readiness - Accurate payment status, ageing remarks, trackers and audit inputs provided on time.

Technical/ Functional Skills and Competencies

1. Procure-to-Pay Operations and Vendor Payment Processing | Level: Working
2. Accounts Payable, Vendor Ageing and Advance Management | Level: Working
3. Invoice, GRN, PO and GR/IR Exception Resolution | Level: Working
4. GST, TDS and MSME Compliance Awareness for P2P | Level: Working
5. Vendor Master Data, DOA and ICFR Controls | Level: Working
6. Reconciliation, Debit/Credit Notes and Open-Item Clearing | Level: Working
7. Stakeholder Coordination and Vendor Query Resolution | Level: Working

Tools & Systems

1. SAP (vendor ledger, payment validation, invoice/open-item review, vendor master and clearing) | Level: Working
2. IBIPS Portal (query review, approval follow-up and invoice-booking support) | Level: Working
3. SOB Portal (vendor creation, extension, changes and TDS mapping requests) | Level: Working
4. MNRR Portal (rental/site mapping and payment support) | Level: Basic to Working
5. MS Excel (trackers, ageing review, reconciliations and payment status reporting) | Level: Working
6. MS Outlook and collaboration tools (stakeholder follow-up and status communication) | Level: Working

Behavioural Skills and Competencies / Traits / Temperament

1. First-Time-Right Mindset - Verifies documentation, approvals, tax treatment and vendor details before initiating transactions.
2. Ownership and Follow-through - Tracks each request from initiation through payment, booking, adjustment or closure.
3. Control Orientation - Maintains reliable trackers, evidence and ageing remarks to support ICFR and audit readiness.
4. Collaboration - Works constructively with SSC, SCM, Tax, R2R, CNC, IT, GRN teams, Circle users and vendors.
5. Prioritisation Under Pressure - Balances recurring cycles with urgent payments, critical invoices and high-value or ageing exceptions.
6. Clear Communication - Provides accurate status updates and practical guidance without creating ambiguity or avoidable escalation.

Leadership Skills

1. Execution Discipline - Maintains structured follow-up across multiple entities and payment categories until closure.
2. Proactive Risk Prevention - Identifies missing documents, expired agreements, vendor blocks, aged items and compliance-sensitive invoices before they cause cost or delay.
3. Stakeholder Enablement - Educates users on process requirements and guides teams in resolving GRN, invoice-rejection and payment issues.
4. Continuous Improvement - Uses trackers, process notes and recurring reviews to improve control, transparency and turnaround time.

Job Specifications

Minimum Education Qualification:

B.Com / M.Com or equivalent qualification in Accounting, Finance or Commerce. Relevant certification in P2P, accounts payable, taxation or SAP is an advantage.

Years of Working Experience:

Indicatively 3-6 years of relevant experience in Procure-to-Pay, accounts payable, vendor payments or finance operations in a large corporate or shared-services environment. Final grade requirements should be aligned with HR policy.

Business Exposure:

Hands-on exposure to vendor payment processing, advances and ageing, invoice/GRN/PO exception management, vendor master processes, GST/TDS/MSME considerations, audit support and cross-functional coordination. Telecom, infrastructure or another multi-entity, high-volume operating environment is preferred.

Why Join Us

At Vi, you get the opportunity to work in a fast-evolving environment where your work creates impact at scale.

• Impact at Scale: Contribute to solutions that serve millions of customers across India
• Learn & Grow Continuously: Build capabilities in a dynamic, ever-evolving industry with exposure to cutting-edge technologies
• Own Your Work: Take on meaningful responsibilities with the freedom to innovate and make decisions
• Be Yourself: We believe in bringing your authentic self to work and creating an inclusive, collaborative culture where everyone thrives

We are proud to be a Great Place to Work (2024–25) certified organization and a BCWI award winner for three consecutive years, reflecting our commitment to an engaging and empowering employee experience.

Vodafone Idea Limited (formerly Idea Cellular Limited)

An Aditya Birla Group & Vodafone partnership